Travel Specialist - CMS
Chickasaw Nation Industries

Job Info

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It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Please note that CNI is closely monitoring Executive Orders and will be following any final decisions or mandatesregarding the COVID-19 Vaccination as a federal contract provider.

SUMMARY

The Travel Specialist provides administrative travel support for the Department of Energy (DOE), Office of Science, Travel Office. This position is responsible for making accurate and cost-effective foreign and domestic travel arrangements, providing technical knowledge of Federal foreign and domestic travel regulations, and mail distribution.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

Coordinates foreign and domestic travel for employees and groups of employees on a recurring basis. Responds with a sense of urgency on cases having a high priority for expedited action and response operation.

Provides travel support for other invitational, domestic, international, and special groups, as assigned.

Reviews organization and support requirements because of foreign and domestic travel regulations and policy changes, etc. Per instruction, informs/instructs other office personnel on requirement changes.

Conducts reviews and audits of travel orders to ensure travel mode and entitlements accurately reflect travelers' itineraries.

Assesses travel orders to ensure that they follow regulatory guidance and that they reflect appropriate accounting citations, funding allotments and budget clearances. Prepares financial status data and reports for management, as required.

Reviews local, domestic, and international travel reservations, authorizations, and vouchers. Adheres to policy compliance/reporting. Assists employees in the use of online travel systems.

Contacts travel planners and/or travelers concerning errors in authorizations and vouchers.

Provides accurate and timely records of travel to resolve reimbursement issues. Assists with adjustments after travel has occurred. Resolves missing, non-payments, over payments or under payment issues.

Ensures quality control and compliance to the Federal Travel Regulations (FTR) and departmental policy for all travel authorizations and expense reports.

Provides mail services that include receiving mail twice a day and placing mail in the program office mail slots.

Responsible for aiding in own self-development by being available and receptive to all training made available by the company.

Plans daily activities within the guidelines of company policy, job description and supervisor's instruction in such a way as to maximize personal output.

Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability.

Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge/quality of work, supporting financial goals of the company, initiative/motivation, cooperation/relationships, problem analysis/discretion, accomplishing goals through organization, positive oral/written communication skills, leadership abilities, commitment to Affirmative Action, reliability/dependability, flexibility and ownership/accountability of actions taken.

Promotes and encourages a culture of compliance with all applicable rules (federal, state, local, Federal Acquisition Regulations, Code of Federal Regulations, Prime Contract requirements, etc.) for themselves and the company as a whole. Fosters an environment in which they will reportanyviolations or reasonably suspected violation of CNI policy, FAR, and/or CFR and are comfortable discussing the myriad compliance, conflict, FAR, CFR, etc. issues that arise during the performance of a government contract.

EDUCATION / EXPERIENCE

Bachelor's degree and a minimum of three (3) years' experience or equivalent combination of education/experience. Experience using Concur, FTMS, and Ad Trav automated travel management systems.

CERTIFICATES / LICENSES / REGISTRATION

JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES

Operational knowledge of online travel systems, including Ad Trav, FTMS, and Concur.

Working knowledge of Federal Travel Regulation (FTR).

Requires knowledge in using Microsoft Office Suite and other DOE legacy administrative systems.

Operational knowledge of standard office practices and procedures.

Proficient in the use of standard office equipment and automation systems.

Requires knowledge in gathering and synthesizing data from various sources to support reporting process.

Excellent verbal and written communications skills.

Excellent customer service and relationship-building skills.

Ability to effectively interact with a large, diverse customer population.

Excellent listening and problem resolution skills.

Excellent organization and analytical skills with ability to manage multiple projects and priorities.

Ability to work effectively both individually and in a team environment.

MATHEMATICAL

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

This job has expired.