Senior Specialist, Accounts Payable
Invenergy LLC

Job Info

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Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.

Job Description

Responsibilities

• Serve as a resource to the A/P Team and to the business for knowledge/information on proper processes and procedures for execution of the entire procure-to-pay process
• Ensure adherence to company/departmental policies and procedures related to invoice processing and payment issuance
• Process supplier invoices and payments in accordance company policy and within the terms of supplier contracts
• Provide highest level of customer support for both internal and external clients by effectively responding to all inquiries related to invoices and/or payments
• Research, reconcile, and clear any discrepancies on a timely basis by working with other business units, external suppliers, and within the A/P Team to resolve issues preventing processing and/or payment of invoices
• Collaborate with internal and external business partners to expedite the resolution of issues pertaining to payments
• Monitor AP shared email, file storage and AP Portal submissions throughout the day to ensure timely processing of invoices and assist the A/P Manager in redirecting activities of the team as needed in order to address changing priorities and payment emergencies
• Ensure proper approvals and supporting documentation have been received and appropriately recorded prior to processing any invoices or payments
• Actively contribute to the month-end closing processes to ensure a timely month-end close
• Sort, open and scan incoming accounts payable postal mail and submit for processing
• Develop and maintain process documentation
• Identify opportunities for improved process/policies and partner with the A/P Manager to develop solutions and lead projects
• Serve as a point of escalation for issues for the A/P Specialist
• Investigate failed payments within banking portal to ensure timely take corrective action(s) are taken to resolve and ensure failure is not repeated
• Continue to learn and adapt to changes in the environment, policies, and processes and serve as a resource/example to the team of proper A/P transaction execution
• Assist with supplier maintenance and any related issues to system setup
• Complete the IRS taxpayer identification number matching process for all suppliers
• Print manual checks as needed and distribute to requestor
• Participate in any team ad hoc projects or miscellaneous duties as assigned
• Train Accounts Payable Specialists as needed

Minimum Required Skills

• 3-5+ years of experience in a high volume, fast paced accounts payable environment.
• Experience with the purchase order to invoice payment process
• Excellent organizational skills with the ability to manage multiple priorities and accomplish all assignments in a timely manner
• Demonstrate strong verbal and written communication with the ability to communicate effectively with suppliers and employees and all levels of an organization
• Proficient in MS Office, with exceptional knowledge of MS Excel and MS Word.
• Working knowledge of accounting software packages.
• Detailed knowledge of IRS form W-9
• Ability to establish and maintain positive and cooperative working relationships
• Ability to work with minimal supervision
• Eligible to work in the United States without the need for employer visa sponsorship now or in the future.

Preferred Skills

• Experience with Oracle Cloud ERP
• Experience with 1099 processing

Benefits

Eligible for medical, dental, vision, 401(k), bonus, paid time off, etc.

Invenergy LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.

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