Senior Administrative Assistant
South Texas College

Job Info

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Senior Administrative Assistant

Location: Pecan
FLSA: Non-Exempt
Min Salary: $33,842.00
Salary Range*:
Temporary End Date (if applicable):
Close Date: 2/6/2023

General Statement of Job:
The Senior Administrative Assistant is the Division Contact that assists with facilitating communications between the division and the college by communicating with other Senior AA's and Executive AA at VPAA Office as well as division secretaries and staff. The Senior Administrative Assistant provides administrative support to the Dean and staff by planning and following-up on administrative matters and by performing the following essential duties and other duties as assigned.

Specific Duties and Responsibilities:

1. Provides administrative support and assistance to the Dean, division, and office staff.
2. Facilitates communications within the Dean’s office and the College by anticipating, planning, and following-up on administrative matters.
3. Archives confidential information and stores it based on the Records Retention Cycle.
4. Assists in administrative affairs of the Dean.
5. Assists with the coordination of Dean’s calendar.
6. Collects data and information required to prepare reports and documents as requested.
7. Coordinates activities/reports with other departments and divisions.
8. Manages and/or monitors multiple activities and coordinated tasks, with some weekend and evening work required to meet strict deadlines.
9. Responds to inquiries and directs to appropriate department staff.
10. Addresses problems and concerns as they come to the Dean’s office and formulates solutions or refers to the College’s policies and procedures for guidance.
11. Represents the Dean’s office with good customer service, providing correct information and maintaining a professional image.
12. Maintains and updates documents outlining and explaining division procedures and policies.
13. Reviews and maintains budget for the Instructional Pools and Direct Wage Pools for the Division.
14. Assists in the Division meetings, as well as the coordination of the equipment to be used, and the refreshments to be served at meetings and scheduled events.
15. Organizes and conducts consistent trainings for division’s support staff.
16. Transcribes Division meeting minutes.
17. Verifies payroll documentation, as needed.
18. Performs other duties as assigned.

Required Education and Experience:

1. Bachelor’s Degree required.
2. At least three (2) years of work experience in a professional work setting required.

Checks, Certificates, Licenses, and Registrations:

1. Security Sensitive position: All applicants are subject to a national criminal background check under South Texas College policy.

Annual Security Report and Non-Discrimination Statements:
Notice of Non-Discrimination


For additional information and to apply, visit https://stcjobs.peopleadmin.com/postings/18365







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