Senior Administrative Assistant
Prologis

Job Info

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Prologis is the global leader in logistics real estate. We own, manage and develop high-quality properties in the world's most vibrant centers of commerce, with over 1 billion square feet in 19 countries, over $200B of gross AUM. Some of the world's largest brands (e.g., Amazon, BMW, DHL, FedEx, Pepsi) turn to us because they know an efficient supply chain will make their businesses run better, and a strategic relationship with Prologis will create a competitive advantage. As a top ranked U.S. company among the Global 100 Most Sustainable Corporations in the World, we take our global footprint seriously.

Job Title:
Senior Administrative Assistant

Company:

Prologis

Do you want to play a role in global commerce?

As the Senior Administrative Assistant, you will support the Head of Capital Deployment and team members in the Central Region. You'll be the hub of the Capital Deployment team's business operations and conductor who keeps them on track and on schedule. This person will exhibit strong organizational, written, and verbal communication skills and must be confident in their ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism. Attention to detail and the ability to anticipate needs are key.

What's needed in order to do that:

• Plan, organize and manage calendar and email correspondence for department head, including resolving any overlapping commitments and protecting time for priorities.
• Develop, collect, and prepare information used for presentations/meetings for department head and regional Deployment team.
• Coordinate travel arrangements and necessary documentation for department head and regional Deployment team.
• Prepare monthly expense reports and assist with other administrative support requests for department head and regional Deployment team.
• Coordinate special events with internal and external stakeholders, preparing documents and agenda items, keeping notes, and helping with day-of preparation as needed.
• Maintain project filing, ensuring contracts, invoices, reports and all other required documents are being uploaded and maintained.
• Manage and maintain industry-relevant publication subscriptions and contracts for department.
• Conduct database maintenance and reports for regional deployment team including shared systems, troubleshooting with users as needed.
• Project lead for department initiatives revolving around new administrative process and methods.
• Develop, collect, and prepare information used for presentations/meetings for department head.
• Provide additional ad hoc department support as needed.
• Willingness to pitch-in and take on new projects as requested.

Tell us if you're ready.

• Minimum of 5 years' related experience.
• Proficient knowledge of the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook), PeopleSoft Financials, Salesforce and Adobe Professional.
• Ability to carry out specific oral and written instructions from different members of the Deployment team.
• Meticulous attention to detail and accuracy.
• Execute responsibilities with a sense of urgency and follow-through.
• Customer service mind-set and a team player mentality.
• Positive, proactive work ethic and approach.
• Proven ability to communicate effectively (oral and written) with customers, peers, management, contractors and vendors.
• Demonstrated abilities to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy.
• Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation.

All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.

#LI-Hybrid

People First

Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.

When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.

As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development. People come first here.

All job offers are contingent upon successful completion of drug screen and background verification. Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.

Employment Type:
Full time

Location:
Dallas, Texas

Additional Locations:

As a condition to the commencement of your employment, Prologis requires proof of full vaccination against COVID-19. You are considered fully vaccinated two (2) weeks after your second dose in a two-dose series, such as the Pfizer or Moderna vaccines, or two (2) weeks after a single-dose vaccine, such as the Johnson & Johnson vaccine. In addition, we are now requiring all employees to get a vaccine booster when eligible. Prologis will consider requests for a reasonable accommodation as to the vaccination requirement on the basis of a disability or sincerely-held religious belief in accordance with applicable law.

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