Receptionist\/Admin Support
Pharmaron

Job Info

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The Receptionist/Admin Support engages in the usual office duties such as answering calls and email and filing papers. As a receptionist, you are the first point of contact for the company and will provide administrative support across the organization. You will handle the flow of people through the business and ensure that all tasks are completed accurately and delivered with high quality and in a timely manner.

Primary responsibilities:

The responsibilities of the Receptionist/Admin Support include, but not limited to:

• Receive, screen all incoming phone calls and connect them to appropriate personnel
• Give a warm greeting to all individuals entering the office premises
• Monitor visitor access and maintain security awareness
• General administrative and clerical support
• Computer-based data entry
• Accept and sign for packages
• Record purchase orders in the accounting system
• Order supplies required directly with vendors
• Keep track of returns and credits
• Enter vendor invoices into the company's accounting system.
• Upload documents in the company's secure electronic data capture system

Other important functions include:

• Escort vendors through the facility
• Schedule and coordinate meetings, appointments, and travel arrangements
• Organize conference and meeting room bookings
• Keep and maintain an adequate inventory of office supplies
• Keep and maintain office and conference room appearance presentable
• Keep and maintain the lunch room with all the supplies
• Assist with shipping samples when needed
• Plan company lunches, farewells, picnics and holiday parties
• Assist in other duties as needed and directed

Candidate requirements:

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Competency in Microsoft applications including Word, Excel, and Outlook
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree

Benefits:

Absorption Systems cares about our work community and offers a variety of benefits allowing employees the opportunity to customize a benefits package that meets their personal needs. Company benefits include the following:

• Medical, Dental & Vision Insurance Plan with Employer Contribution
• Health Reimbursement Account Funded by Employer
• Healthcare & Dependent Care Flexible Spending Accounts
• Employee Life and AD&D Insurance 100% Employer Paid
• Voluntary Life and AD&D Insurance for Employee, Spouse & Child(ren)
• Short and Long Term Disability 100% Employer Paid
• 401k with Employer Match
• Employee Assistance Program

About Absorption Systems, a Pharmaron Company

Absorption Systems, founded in 1996, assists pharmaceutical and medical device companies in identifying and overcoming ADMET (Absorption, Distribution, Metabolism, Excretion and Toxicity) barriers in the development of drugs, biologics and medical devices. Additionally, Absorption Systems goes deep into each of those areas, offering in vitro, in situ and in vivo models to assess the properties in question. The company's mission is to continually develop innovative research tools that can be used to accurately predict human outcomes or to explain unanticipated human outcomes when they occur. Absorption Systems has facilities in Exton, PA, San Diego, CA, and Boston, MA to serve customers throughout the world.

Alongside of our enthusiasm for science and research, we have a passion to see each and every one of our employees grow and succeed both personally and professionally. We encourage our employees to continually enhance their ability to contribute to the success of the organization and advance their careers. Absorption Systems is committed to creating an environment where individuals are encouraged to grow and work in collaboration with each other while being passionate about innovation. The professional culture of our organization is a goal oriented environment full of internally driven and motivated professionals. Our company is unique in the fact that there is freedom for autonomy to execute and the ability for each employee to grow in directions that align their individual aspirations with company growth.

Absorption Systems is proud to be an Equal Employment Opportunity and Affirmative Action employer.

This job has expired.