Project Coordinator - 502359
University of Richmond

Job Info

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Project Coordinator - 502359
SUMMARY:

The Office of the Secretary at the University of Richmond supports the work of the University's Board of Trustees. The office works closely with Trustees, Trustees Emeriti , the President's Office and University administration, and other University constituents. The office leads the coordination of Board meetings and events, maintains Board records, and oversees a variety of special projects at the University.

RESPONSIBILITIES:

• Provide administrative services, including meeting scheduling, drafting and mailing correspondence, managing mailings, ordering supplies, etc.
• Provide administrative support to the Vice President and Secretary and administrative/logistical/scheduling support to special projects managed by the Secretary.
• Assist with the development and production of the annual Board Handbook and Directory, including updating information, proofreading, and managing printing.
• Work closely with Director of Board Operations to process invoices/check requests, expense reports, and journal vouchers and allocate and reconcile departmental purchasing card expenses.
• Plan and execute receptions/dinners held in conjunction with Board meetings.
• Assist with on-site execution of meetings and events as needed, including off-campus meetings and events.
• Serve as primary contact for high-profile guests, to include travel arrangements, on-site staffing, etc.
• Travel both on and off campus for errands and meeting setup, as needed.
• Help to maintain meticulous digital and hard copy files relating to the work of the Board, its committees, events, and individual members; assist with digitizing and organizing historical files and records.
• Assist with management of information on Board website/portal and public-facing website.
• Act as a point of contact and assist in the answering of inquiries from Trustees, students, faculty, staff, alumni, or general public.
• Assist with reporting of the University's leadership to various external agencies as needed.
• Assist with the coordination of Trustee programs, to include creation of invitations, tracking responses, and staffing events.
• Undertake research and special projects as needed.
• Other duties as assigned.

QUALIFICATIONS:

• Strong organizational skills; detail orientation and ability to anticipate work priorities to meet pending deadlines.
• Knowledge of office management systems and procedures.
• Strong proficiency in Adobe, Zoom, Microsoft products, including Word, Excel, and Outlook, and ability and willingness to learn Cascade CMS and other new systems and software as needed.
• Ability to monitor and manage expenditures; knowledge of accounts payable processes.
• Complete integrity, discretion, and ability to maintain confidentiality.
• Ability to communicate in a courteous, professional, and timely manner to maintain the level of excellence appropriate to the Board Office.
• Strong written and verbal communication skills; ability to create, compose, and edit written materials; proactive and service-oriented.
• Strong sense of accountability and responsibility and commitment to following through to bring all tasks to timely completion.
• Demonstrated ability to exercise good judgment.
• Experience utilizing a customer-oriented and service-centered approach.
• Ability to build cooperative, productive relationships and work effectively with a wide range of constituencies in a diverse community.
• Knowledge of organizational structure and cyclical activities in higher education; ability to learn University of Richmond policies, procedures, and protocols.
• Required: Must have a valid Driver's License and be able to produce a driving record with a minimum of 3 years of driving history in good standing

EDUCATION & EXPERIENCE:

• Associate's or Bachelor's degree preferred, comparable work experience in similar environment will also be considered.
• 3-5 years administrative experience, preferably in higher education or corporate setting

WORK HOURS:

• Part-time, non-exempt position
• Exact schedule is flexible, less than 1,000 hours per year
• Occasional evening and weekend work will be needed
• Work from home also possible

SALARY STRUCTURE:
Pay Grade 5 (Hiring Range $18.24 to $24.17 per hour)

COVID-19:

The University of Richmond requires COVID-19 vaccinations for all students, faculty, and staff. The University allows exemptions to this requirement for religious, medical and strong personal conviction reasons. All newly hired employees must report their status within the first two weeks of employment.

ABOUT UR:

At the University of Richmond, we're creative, inclusive, and determined. We're Spiders, and our mission is to create positive change in the UR community and beyond. Located minutes from downtown Richmond, Virginia, the University of Richmond ( www.richmond.edu ) blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. There's only one place like Richmond.

UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE

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