Office Coordinator, Student Success
Allegheny College

Job Info

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Office Coordinator, Student Success April 10th 2024

ROLE TITLE: Office Coordinator, Student Success

REPORTS TO: Dean of Student Success

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Summary of Position

The office coordinator will serve as the primary point-of-contact for the Maytum Center for Student Success, ensuring smooth communication and efficient operations. The role facilitates office communication channels and maintains the physical space for optimal functionality; supports office budgetary activities across the various functional areas; takes the lead in event planning for the functional areas; and works with colleagues within Student Success to spearhead the usage, maintenance, updates, and oversight of office-related technology and software. Additionally, they will provide support to the Gator Success Grants process and supervise a team of student employees.

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What you will do in this role:

• Oversee Student Success oral and written communications. Serve as the point-of-contact by answering telephones, greeting guests, attuning to shared office email account and chats, and coordinating mail in and out of the office.
• Coordinate the logistics of event, meeting, and program planning and facilitation by scheduling space, ordering catering, securing supplies, marketing events, taking minutes, and maintaining documentation.
• Maintain the Student Success physical space by submitting work orders, ordering supplies, overseeing the cleanliness and organization of the space, and updating signage as needed.
• Coordinate the selection, training, orientation, and supervision of student employees. 10% support all budgetary functions within Student Success by maintaining documentation, processing invoices/payments, completing the oversight of credit card reconciliation and documentation, and monitoring charges and expenses to accounts.
• Provide administrative support for the Gator Success Grant Committee by maintaining documentation of requests and funding/non-funding of grants, overseeing associated budget account usage, communicating and coordinating funding results with requestors and colleagues across campus and in the community.
• Manage and facilitate all aspects of office-related technology and software to ensure optimal usage, regular updates, and ideal user experience.

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YOUR EXPERIENCE

• Minimum of 1-3 years of relevant experience required, 4+ years preferred.
• Associates/Bachelor's Degree preferred, but will consider years of experience in in lieu of a Bachelor's degree.
• Track record of achieving exceptional results.
• Detail oriented with ability to multi-task
• Must have exceptional communication and relationship building abilities

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YOUR FUTURE TEAM

The Maytum Center for Student Success at Allegheny College seeks to provide accessible, holistic, integrated, and student-centered support leading to student growth; to lead and support the student advising ecosystem; to help realize the potential of a residential, liberal arts education; to connect students to local and global contexts; and to transform the lives of students and communities. The Center includes professional staff who:

• Provide services and arrange accommodations for students with disabilities
• Serve as Class Deans, providing individualized support and connecting students with campus resources
• Provide services for international students and coordinate global education opportunities
• Advise students interested in pursuing nationally competitive fellowships
• Coordinate the Pre-Health Professions Program and Pre-Legal Studies Program for students interested in those fields
• Coordinate new student registration and support the academic advising program
• Consult with students on study skills such as time management, effective reading, and test-taking
• Talk to students about reasons and procedures for taking Leaves of Absence or Withdrawal from Allegheny.

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YOUR COMPENSATION

New hires are typically brought into the organization at a salary between the range minimum and the salary range midpoint depending on qualifications, internal equity, and the budgeted amount for the role. Compensation is dependent upon qualifications and experience. This is a non-exempt position. The expected hourly range starting point for this position is $15.80.

THE HIRING PROCESS

Please submit a cover letter, resume, and provide contact information for three references to the Office of Human Resources, Allegheny College, 520 N. Main Street, Meadville, PA 16335 or by e-mail to employment@allegheny.edu. Review of applications will begin immediately and will continue until the position is filled. An offer of employment is contingent upon the successful completion of a background check.

Allegheny College, founded in 1815, is one of the nation's oldest and most innovative four-year colleges where multidisciplinary learning breaks the conventional mold. It is one of the few colleges in the United States with a unique requirement to choose both a major and minor for graduation, to provide students with a cross-disciplinary path in the sciences and humanities for educational depth and intellectual growth. Located in Meadville, Pennsylvania, Allegheny College is one of 44 colleges featured in Loren Pope's "Colleges That Change Lives." In its 2022 rankings, U.S. News & World Report recognized Allegheny College as one of the country's top 100 national liberal arts colleges - and one of the top 25 best for undergraduate teaching.

Allegheny's undergraduate residential education prepares students for successful, meaningful lives by promoting students' intellectual, moral, and social development and encouraging personal and civic responsibility. Allegheny's faculty and staff combine high academic standards and a commitment to the exchange of knowledge with a supportive approach to learning. Graduates are equipped to think critically and creatively, write clearly, speak persuasively, and meet challenges in a diverse, interconnected world. Allegheny College is deeply committed to creating an inclusive community that actively challenges racism, sexism, heterosexism, religious bigotry, and other forms of bias (see Allegheny College Statement of Community).

Allegheny College is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. The College does not discriminate, and will not tolerate discrimination on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, creed, national/ethnic origin, ancestry, veterans, handicap or disability as those terms are defined under applicable law, or members of other underrepresented groups.

Visit the Allegheny College Web Site at www.allegheny.edu

posted 4/10/2024

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