ISO Senior Administrative Coordinator
University of Virginia

Charlottesville, Virginia

Posted in Education and Training


This job has expired.

Job Info


The International Studies Office at the University of Virginia (UVA) seeks applications for ISO Senior Administrative Coordinator. The International Studies Office (ISO), a division of UVA Global, is a University-wide resource which contributes to UVA's global mission through activities, programs and services designed to support the development of a globally aware, culturally diverse education and research environment.

Responsibilities:

  • Manage education abroad program operations in conjunction with Operations Manager.
    • Work directly with UVA Faculty and Staff to develop Education Abroad Programs.
    • Track proposal submissions and signatures for Education Abroad Program approval.
    • Align program operations to support pedagogical goals of the program.
    • Assist Operations Manager with Education Abroad Program budgets.
    • Arrange/book travel operations: lodging, airfare, classroom space, tours, and other operations associated with UVA Education Abroad Programs, faculty, and staff.
    • Arrange and manage contracts associated with travel operations and Education Abroad partners and Universities.
    • Vendor registration, management, and payment.
    • Assist, review, approve travel reimbursements.
    • Track carbon emissions associated with UVA Education Abroad Programs and ISO staff travel.
    • Manage and enter key information associated with programs into databases and tracking sheets.
    • Assist with updating internal documents and overall strategy associated with Education Abroad programming.
    • Collect and organize information associated with emergency contacts and risk-related program information.
  • Fiscal Specialist Roles:
    • Track expenditures.
    • Assist with GA and GL reconciliations.
    • Assist with student billing. Follow-up with students whose payments are delinquent.
    • Manage VAT recovery process.
    • Enter assignments and payroll into WorkDay.

Qualified candidates must have a high school diploma with 6 years' experience; bachelor's degree may substitute for experience. A strong understanding of international travel operations and processes, experience managing study abroad program or international conferences and events. Foreign Language proficiency especially French or Spanish. Experience working, traveling, or living abroad. Must be proficient in Excel and confident with databases/reporting tools, TDS experience a plus. The ability to work collaboratively in a team unit as well as the ability to work independently with minimal supervision. Good time management skills and the ability to work across times zones is required. Working knowledge of university procurement, travel, and policies associated with education abroad is preferred.

The Senior Administrative Coordinator will report to the Education Abroad Operations Manager.

For additional information about the position, please contact Dudley Doane, Director, at djd4j@virginia.edu

The anticipated start date is May 2022. Anticipated Hiring Range: $21.63 - $25.00 per hour commensurate with education and experience. This is a full-time, non-exempt, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits.

This position will remain open until filled. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.

To Apply:

Please apply through Workday, and search for R0034723. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs.' Complete an application online with the following documents:

*CV

*Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions on the application process, please contact Ashley Cochran, Senior Recruiter at alc6dk@virginia.edu.

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.


COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


This job has expired.

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