Human Resources and Office Coordinator
The University of Chicago

Chicago, Illinois

Posted in Education and Training


This job has expired.

Job Info


Department

CSL Central Administration

About the Department

The University of Chicago is one of the nation's leading institutions of higher education and research. Campus and Student Life (CSL) carries the core mission of the University to all aspects of life outside the classroom. It enriches the lives of its students, staff, and faculty and academic staff members and contributes to a vibrant, collaborative, and diverse campus community that inspires excellence and sustains the University's culture of inquiry, innovation, and continuous learning. The unit also works to support the overall well-being of students, including their health and safety. This happens in the context of a campus located in a dynamic, thriving city, in which opportunities abound for students to learn from, contribute to, and engage with their urban environment. CSL is importantly charged with the dual task of promoting the interests of students in the University, and managing multiple campus departments and services that serve the entire campus community, including Athletics & Recreation; the Office of the Bursar; Center for Leadership and Involvement; Disciplinary Affairs; International House; Office of International Affairs; Office of the University Registrar; Rockefeller Memorial Chapel; Spiritual Life; Student Centers; Student Disability Services; UChicago HELP; Student Wellness; and UChicago Dining. The University of Chicago community includes approximately 7,000 undergraduates and 10,500 graduate, professional, and other students and there are over 400 recognized student organizations working together to create a vibrant and dynamic student life.

Job Summary

The Human Resources and Office Coordinator will perform administrative tasks and services to support effective and efficient operations of Campus and Student Life human resources and central offices.

Responsibilities

  • Provides human resources administrative support, including posting jobs, selecting applicants to interview, scheduling interviews, conducting reference checks, and onboarding new staff.
  • Assists in HR projects such as the merit process, performance reviews; utilizes Workday to run reports and enter human resource transactions.
  • Provides high-level administrative support for senior administrators by scheduling meetings, appointments and coordinating logistics on calendars.
  • Ensures proper payment for independent contractors and other vendors as necessary.
  • Coordinates and participates in event planning activities such as staff awards or employee engagement events.
  • Staffs and provides logistical support for meetings and events (coordinate presentations and agenda items, distribute materials, take notes, follow up on action items, room reservations, vendor confirmation, catering orders, etc).
  • Staffs the front desk, greet all guests, and answer phone and in-person inquiries.
  • Serves in an office management capacity, ensuring office is well-maintained, including ordering of supplies, maintaining an environment that is organized and professional in appearance.
  • Develops and implement office procedures and policies.
  • Resolves office problems independently and facilitate solutions, conferring with supervisor to resolve the most complex issues.
  • Manages special projects as directed.
  • Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office.
  • Triages emails and telephone calls for action. Resolves mostly routine and some complex inquiries.
  • Performs other related work as needed.

Minimum Qualifications

Education:
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
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Certifications:


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Preferred Qualifications

Education:
  • Bachelor's Degree.

Experience:

  • At least two years of progressively responsible administrative experience. Experience in higher education or complex setting.
  • Experience in human resources.

Preferred Competencies
  • Excellent interpersonal, oral and written communication skills.
  • Strong customer service skills and ability to interact with and serve a diverse population with professionalism, courtesy, clarity, and diplomacy.
  • Ability to handle sensitive and confidential situations and information with absolute discretion.
  • Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, tight deadlines, and emergencies.
  • Ability to be flexible and adapt to changing direction, new information, or new requirements.
  • Ability to take initiative.
  • Ability to pay attention to detail.
  • Excellent judgment and decision-making abilities.
  • Excellent problem-solving skills.
  • Excellent time management and organizational skills.
  • Ability to use appropriate resources to resolve an issue.
  • Ability to follow an issue through to resolution.
  • Considerable skill in working both independently and as a team member.
  • Strong and broad computer skills (word processing, database, spreadsheet, e-mail, and web), including a strong knowledge of Microsoft Office Suite.
  • Experience with Workday or other HRIS.

Working Conditions
  • This position is currently expected to work Monday through Friday in the office.

Application Documents
  • Resume (required)
  • Cover Letter (preferred)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

FLSA Status

Non-Exempt

Pay Frequency

Biweekly

Scheduled Weekly Hours

37.5

Benefits Eligible

Yes

Requires Compliance with University Covid-19 Vaccination Requirement

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

Employees must comply with the University's COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.


This job has expired.

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