Graduate Advisor/Credential Analyst
Concordia University Irvine

Irvine, California

Posted in Education and Training

This job has expired.

Job Info

  • School of Education
  • Irvine, CA, USA
  • Full-Time
  • Health Insurance, Retirement, Disability and Life Insurance, Tuition discounts, paid Vacation & Sick Time and generous paid HolidaysEmail Me Similar JobsEmail Me This Job


    The School of Education prepares future undergraduate and post-baccalaureate teachers for entry level service in public, parochial and private schools and provides advanced degrees and certification for those already serving as teachers and administrators in schools.


    The Teacher Credential Advisor/Credential Analyst is the liaison between the Commission on Teacher Credentialing (CTC) and the university in all CA Teacher credentialing. This position is responsible for implementing CTC credentialing procedures and rules; updating and disseminating credentialing information to students, faculty, and other staff; overseeing the management of all credential files; and authorizing the official filing of credentials. This position also serves as academic credential advisor to all post-baccalaureate Teacher Credential and Induction students.

    All activities of this position are to make a contribution to the fulfillment of the mission of the university.


    • Recommended by the Dean of the School of Education
    • Approved by the Executive Vice President/Provost


    • Reports to the Dean of the School of Education and Teacher Credential Program Director
    • Supervises and trains faculty, staff and Assistant Credential Analyst on credential requirements
    • Interacts and functions cooperatively with all campus personnel


    To perform this job successfully, an individual must be able to accomplish each of the below duties satisfactorily:

    Section A: Credential Analyst
      Authorized and trained by California Commission on Teaching Credentialing (CTC) to issue credentials on behalf of the university. As designee, must stay current with state credentialing regulations and procedures and pending credentialing issues and legislation.
    1. Provide appropriate leadership and training to other staff serving as assistant credential analyst(s) or credential analyst(s).
    2. Provide training for faculty, staff and students on implementation of credentialing processes and credential requirements
    3. Prepares and maintains credential records and application for CA Multiple Subject Teaching Credential, CA Single Subject Teaching Credential, Education Specialist, Clear Induction Program. Applies for PPSC and PASC credentials on an as needed basis.
    4. Make presentations on credentialing requirements to student teachers and student forums.
    5. Track CTC exam requirements such as the Basic Skills Requirement, Subject Matter Requirement, and RICA passage for preliminary teaching credential candidates.
    6. Authorize authenticity of elementary subject matter and single subject preparation program completion from other universities.
    Section B: Title II Coordinator
    1. Serve as university contact to the California Commission on Teacher Credentialing (CTC) regarding Title II reporting and prepare annual reports.
    2. Provide information as needed for CTC Annual Data Submission Report
    Section C: Post-baccalaureate Teacher Credential and Induction Academic Advising
    1. Advise all new and returning post-baccalaureate students for Preliminary Teacher Credential and Induction for program planning, course scheduling and registration.
    2. Prepare course schedule, blended schedule documents for students each semester.
    3. Collaborate with the Director of Teacher Credential regarding enrollment numbers during registration period for each semester.
    4. Complete the clearance process for all advisees registering for student teaching and then inform the Director of Student Teaching if they are approved for student teaching.
    5. Monitor student GPA for program eligibility.
    6. Collaborate with the Admissions office regarding Readmit students returning to complete their program.Coordinate with the Director of M.Ed. to facilitate candidates change from credential to M.Ed. program.
    Section D: Undergraduate Program Admissions
    1. As undergraduate students meet milestone requirements verified by the SOE Departmental Assistant and the Director of Teacher Credential, collaborate with the Admissions and Registrars office to change their program status in Banner so they are able to register for the next block of education courses.
    Section E: Transition from Undergraduate to Post Baccalaureate Status
    1. Collect/Enter documents into database for undergraduates approved to continue in the program as a Post Baccalaureate student by the Director of Teacher Credential
    2. Communicate with the Registrar's Office regarding the status of these students.
    Section F: General School of Education Office Responsibilities
    1. Interfaces with Registrar's office regarding course enrollment, course upgrading, and student activity and student information as needed
    2. Interacts with Business Office and Student Accounts regarding student status, student activity and student information as needed
    3. Other duties may be assigned


    Directs student employees. Carries out supervisory responsibilities in accordance with the university's policies and applicable laws.


      Bachelor's DegreeHigher education advising experience, K-12 teaching experience, or credential analyst experience preferred


    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • Creative aptitude
    • Ability to be flexible to changing conditions and needs
    • Ability to work effectively with and through other people
    • Ability to work independently
    • Ability to work under stressful conditions
    • Ability to handle databases on computer
    • Working knowledge of computer software used in this office
    • Accuracy in all written communication, record keeping, data entry, GPA and unit calculations, etc.
    • Professional quality in all materials leaving office (all off-campus brochures, announcements, flyers, etc. must be approved by the Director of Publishing Services prior to leaving campus)
    • Organizational skills with the ability to work with little supervision
    • Proficient in English: writing, spelling, grammar and speaking
    • Willingness to learn new or additional job-related tasks
    • Awareness that behavior and dress should be appropriate for the environment of a Christian university


    • Ability to read, analyze and interpret university procedures, general information, educational publications, synodical procedures or governmental regulations.
    • Ability to write reports correspondence, and procedure manuals.
    • Ability to effectively present information and respond to questions from groups of staff, faculty, administration, students, families and the general public.


    • Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
    • Ability to compute rate, ratio and percent and to draw and interpret bar graphs.


    • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
    • Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.


    Attitude and Demeanor:

    • Exemplify Christian philosophy of the Concordia University mission statement in all aspects of day-to-day duties and responsibilities assigned to this position
    • Communicate warmth, understanding and helpfulness when interacting with students, staff, faculty and the general public
    • Develop and maintain positive relationships with all who come into contact with this department
    • Exhibit a cheerful, positive, loyal, team-member attitude toward the purposes, programs, policies and goals of the Concordia University
    • Maintain confidentiality on matters pertaining to the Education Office and the campus as a whole
    • Constantly strive to improve performance


    Employees are responsible for complete cooperation with all aspects of the safety and health program, including compliance with all rules and regulations and for continuously practicing safety while performing tasks.

    Supervisors are responsible for developing proper attitudes toward safety and health in themselves and in those they supervise, and for ensuring that all operations are performed with the utmost regard for the safety and health of all personnel involved, including themselves.


    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • Repetitive motions using a computer keyboard
    • May require rising and sitting repeatedly
    • Ability to lift, pull, grasp, stoop and reach to utilize 5-drawer file cabinets
    • May require climbing stairs and walking indoors or outdoors to various offices on campus

    The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.


    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    The noise level in the work environment is usually moderate.

    Concordia University - Irvine Ca

    This job has expired.

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