FINANCIAL AID COUNSELOR (LOTTERY AND TENNESSEE PROMISE)
Motlow State Community College

Job Info

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MOTLOW STATE COMMUNITY COLLEGE
is acceptingapplications for the following position:

FINANCIAL AID COUNSELOR(LOTTERY AND TENNESSEE PROMISE)

Position number: B99867

Salary: $37,500-$42,500                                            

Motlow State is the fastest growing college in Tennessee.  We are located in the beautiful rolling hillsof middle Tennessee and have four campuses that serve students from elevencounties.  We offer a comprehensivebenefits package that includes an excellent retirement package from the stateof Tennessee, 401K plan with match, thirteen paid annual holidays in additionto annual and sick leave days, health and dental insurance, tuition discounts,and state employee discounts. Motlow positions are contingent upon fundingavailability and budget approval.

Minimum Qualifications: 

Either a Bachelor'sDegree in Business, Computers, Education or related field or 8 years ofexperience in a financial aid office and/or State Student Assistance Agency orits affiliates can be substituted for the degree requirement; and, One year offederal/state financial aid experience within a financial aid and/or StateStudent Assistance Agency office is required.

Preferred Qualifications  

3 years' experience in a higher education settingworking with financial aid; excellent oral, written, and interpersonalcommunication skills; experience with BANNER Financial Aid system and automatedprocesses preferred; demonstrated proficiencies in microcomputer applications,including database, spreadsheet and word processing; must be able to work someevening and weekend hours and be available for some travel overnight.


GeneralFunction: 

TheFinancial Aid Counselor reports to one of the Assistant Directors of FinancialAid and oversees scholarship budgets for the state lottery and the TennesseePromise programs and assists with outside and institutional scholarshipoversight as well as verification of student files for state and federalstudent aid eligibility while maintaining strict confidentiality of studentrecords and strict attention to detail. Assists with the administration,processing, awarding, and adjusting of federal/state/local/institutionalfinancial aid programs and funds. Additionally, the Counselor will providefinancial aid counseling to new/continuing undergraduate students. Oversightincludes assisting with administration, processing, verifying eligibility,awarding, monitoring, and adjusting awards each semester; reconciling theaccount; and maintaining the student information system/Banner as related tothe state lottery and the Tennessee Promise programs

Major Dutiesand Responsibilities:

(Duties and responsibilities listed are examples ofwork performed and may be modified as needs of the College may dictate.)
Develops and maintains all aspects of the state lottery programs.
Develops and maintains all aspects of the Tennessee Promise program.
Submits requisitions to return funds to state and outside agencies and organizations.
Corresponds with state agencies regarding Tennessee Promise and lottery to ensure all guidelines are being met.
Oversees daily Tennessee Education Lottery Scholarship processes and operations within the Banner system and FAST system.
Lottery and TN Promise Liaison between the financial aid office and TSAC.
Establishes Lottery and TN Promise eligibility, makes awards, and certifies eligibility with TSAC.
Responsible for term reconciliation of Lottery Scholarships and TN Promise with TSAC.
Serves as institutional liaison for lottery and TN Promise appeals.
Coordinates state lottery, and Tennessee Promise awards and programs with financial aid staff.
Ensures that state and institutional policies and procedures are followed in the administration of scholarships.
Assists with verification of student financial aid data, addresses potential over awards, monitors student enrollment status, and review, monitor, and advise on satisfactory academic progress.
Provides federal/state/local/institutional financial aid counseling to new and continuing students.
Maintains full understanding of all Financial Aid policies, procedures, and processes and implements them accordingly.
Assists at other locations, as required.
Monitors and maintains integrity and confidentiality of data.
Reviews reports to verify continued financial aid eligibility for applicable students.
Assists with the administration, processing, awarding, and adjusting of financial aid programs.
Assist with questions from student/parent which may require explanation of:
Outstanding requirements necessary to complete student's financial aid file;
Federal financial aid Programs;
State financial aid Programs;
Local financial aid Programs;
Institutional financial aid Programs;
Maintaining financial aid eligibility;


Impact of total withdrawal related to the Return of Title IV Funds calculation;
Review over award reports and resolve as appropriate; and
Review Title IV maximum time-frame reports as related to continued eligibility for Title IV funds, etc.
Financial aid Satisfactory Academic Progress
Independently manages the implementation, critical and direct oversight, and regulatory application components for Federal/State/Local/Institutional financial aid programs.
Performs duties to include: determining aid eligibility, processing awards, and providing consultations to financial aid applicants and prospective student groups.
Utilizes advance project management skills to conduct complex program data analyses, generate analytical reports, and interpret dashboards for managerial decision-making.
Provides leadership for assigned financial aid programs via committee participation, communications with external stakeholders, and contributions to the strategic planning and evaluation processes.
Manages assigned financial aid program accounts according to required federal, state, and local statutes and regulations. Establish strategies for the effective delivery of program aid awards to students.
Coordinates the assessment activities of assigned financial aid programs, including setting goals and priorities, clarifying policy, and developing internal control procedures.
Reconciles assigned financial aid program accounts to ensure institutional compliance and to demonstrate administrative capability as required by regulations.
Monitors fund balances, disbursements, adjustments, document scans, system performance, Return to Title IV calculations and year-end closeout procedures.
Certifies and tests the accuracy of the annual program setup for assigned financial aid programs in Banner, including the following modules: financial aid, packaging, communications management, and satisfactory academic progress
Serves as an institutional program subject-matter expert for the assigned financial aid programs, including all applicable federal, state, local, and institutional regulations and administrative responsibilities.
Responsible for remaining current with regulations governing student financial aid programs (inclusive of the CFR, Federal Student Financial Aid Handbook, COD Manual, Banner Guides and Handbooks, and conferences)
Maintains current knowledge of federal, state, local, and institutional requirements regarding financial aid.
Counsel's students and parents in person, by letter, telephone, on-line, or reception area concerning financial aid, including but not limited to:


procedures to obtainfederal, state, local, and institutional financial aid; satisfactory academicprogress; etc.
 Addresses potentialover awards, monitors student enrollment status, and reviews, monitors, andadvises on satisfactory academic progress (SAP).
 Attends professionalmeetings and workshops at the local and state levels to stay abreast of currentregulations and advances in financial aid.
 Operate personalcomputers and associated software (Outlook, Word, Excel, etc.), FAST, andEllucian Banner.
 Manage projectsskillfully and establish priorities and meet objectives.
 Communicateeffectively and appropriately.
 Participate incampus-sponsored programs including orientation, registration, etc.
 Maintain filesaccurately, in paper and in software programs such as BDMS.
 Handle multiple taskssimultaneously.
 Initiate objectiveswith minimal supervision.
 Performs otheressential tasks, requiring less than 5% of time preparation each: preparingcatalog revisions, student guides, and other publications.
 Performs other duties as assigned by the ExecutiveDirector of Financial Aid, Associate Director of Financial Aid, and/orAssistant Director of Financial Aid.

Human ResourcesOffice, Dept. 200
Motlow StateCommunity College
Telephone (931)393-1592, TDD (931 393-1621)
E-mail; jobs@mscc.edu   
Website: www.mscc.edu
Motlow College isan EEO/AA/Title VI/Title IX/Sections 504/ADA Employer

Motlow State Community College does notdiscriminate on the basis of race, color, religion, creed, ethnicity ornational origin, sex, disability, age status as a protected veteran or anyother class protected by Federal or State laws and regulations and by TennesseeBoard of Regents policies with respect to employment, programs, and activities.

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