Executive Assistant to the Dean of the DuPont-Ball Library
Stetson University

DeLand, Florida

Posted in Education and Training


This job has expired.

Job Info


Executive Assistant to the Dean of the DuPont-Ball Library Tracking Code853-280Job Description

Under the supervision of the Dean of the duPont-Ball Library & Learning Technologies, performs executive and administrative support duties in connection with the administration of the DeLand campus library, accommodating approximately 21 librarians and library staff. The successful candidate will be responsible for assisting the dean with routine operational and administrative details. Work must be performed with considerable independence within the scope of established policies and procedures.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

  • Assist the Dean with numerous administrative functions, including scheduling, fundraising paperwork, filing, and mailings
  • Provide library-related service to the University community and the public by phone, e-mail and drop-in inquiries
  • Coordinate and process library supply orders using established University procedures
  • Track library operations budget lines
  • Maintain basic supplies, handle upkeep on office machines
  • Supervise work study students
  • With the Circulation Coordinator, maintain records on student employment
  • Keep records of library donors and donor thank you and renewal letters
  • Maintain library room reservation and general library calendars
  • Track and prepare paperwork for faculty and staff travel and travel reimbursements
  • Retrieve and sort daily mail delivery
  • Assist with processing and onboarding of new faculty and staff hires
  • Edit library website pages as needed
  • Oversee library bulletin board postings
  • With dean, plan and coordinate occasional events which may include catering
  • Support programs administered by the library
  • Develop advertisements for special events
  • Maintain interaction with other campus offices
  • Assist with additional projects as assigned by the Dean

Minimum Education: Bachelor's degree.

Required Skills
  • Ability to combine independent work and team work
  • Highly-developed organizational skills
  • Ability to complete short-term tasks efficiently and long-term tasks with persistence
  • Exceptional written and verbal communication skills
  • Ability to effectively multi-task
  • Familiarity with standard office computer software and procedures
  • Excellent judgment, creativity and imagination
  • The ability to handle confidential information with sensitivity
  • Strong interpersonal skills to facilitate effective work with a large and diverse faculty and staff who report to the Library Dean and/or work in the library building
Required Experience
  • Bachelor's degree required
  • Preferred: a strong history of administrative assistance experience
  • Demonstrated workplace professionalism
  • Thorough knowledge of Excel and basic budget tracking

Must possess and maintain a valid driver's license and an acceptable driving record as determined by the University's auto insurance carrier.

Salary Grade: 6

Completed COVID-19 Vaccine status required

Job LocationDeLand, Florida, United StatesPosition TypeFull-Time/Regular


This job has expired.

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