Executive Assistant, Executive Office
Carlyle Investment Management, LLC

Job Info

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Position Summary

Position Summary
The principal responsibility of this position is to provide executive administrative support a C-Suite level professional at Carlyle.

Key Duties/Responsibilities

Primary Responsibilities

• Serve as gatekeeper in handling all incoming calls; have the ability and knowledge to know which calls, requests for time, and meetings are most important (good sense of prioritization).
• Handle heavy schedule and maintain calendar for all internal and external meetings. Flexibility to juggle high degree of multiple and changing priorities.
• Coordinate complex executive travel which includes transports (including private aviation), hotels, car services etc., and cater to specific preferences
• Pro-actively anticipate work assignments and prepare executive for forward calendar of events;
• Coordinate weekend prep material collection, printing, and delivery
• Engage IT and Office Services support to maintain exceptional physical office and home-office experience
• Leverage productivity software (Microsoft Office) to maintain calendars, contacts, and tasks.
• Complete expense forms and track reimbursements.
• Personal work such as coordination of personal travel, car service, dinner reservations, tax filings etc.
• Maintain confidentiality of all sensitive and confidential issues, discretion is a must; and
• Shepherd external meeting guests upon arrival
• Provide general administrative and office support
• Assist with ad hoc projects and other reasonably related duties as assigned.

Qualifications

Education & Certificates

• College degree preferred

Professional Experience

• Minimum of 5 years of experience supporting c-suite Executives
• Background in financial services is strongly preferred
• Excellent Microsoft Office Skills (Outlook, Word, Excel, PowerPoint)

Competencies & Attributes

• Ability to work independently with strong follow-through skills
• Excellent communication skills - both verbal and written
• Flexibility to juggle moderate degree of multiple and changing priorities
• Resourcefulness in executing projects
• Collaborative /teamwork attitude and skills a must

Company Information

The Carlyle Group (NASDAQ: CG) is a global investment firm with $260 billion of assets under management and more than half of the AUM managed by women, across 437 investment vehicles as of March 31, 2021. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 1,800 professionals operating in 29 offices in North America, South America, Europe, the Middle East, Asia and Australia. Carlyle places an emphasis on development, retention and inclusion as supported by our internal processes and seven Employee Resource Groups (ERGs). Carlyle's purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Investment Solutions - and has expertise in various industries, including: aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media and transportation.
At Carlyle, we know that diverse teams perform better, so we seek to create a community where we continually exchange insights, embrace different perspectives and leverage diversity as a competitive advantage. That is why we are committed to growing and cultivating teams that include people with a variety of perspectives, people who provide unique lenses through which to view potential deals, support and run our business. As our Chief Executive Officer, Kewsong Lee, stated, "We seek to attract individuals from a broad set of backgrounds and experiences because we know that diverse teams ask better questions and inclusive teams find better answers. Our diverse and inclusive community makes us better partners and ultimately, helps us to build better."

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