Executive Assistant
Wellstar Health Systems

Job Info

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Overview

The Executive Assistant is a proactive member of an interdisciplinary team of licensed and unlicensed care givers who ensure that patients, families and significant others receive individualized high quality, safe patient care. It is expected that all RN Clinical Nurses - are licensed, knowledgeable and uphold the practice of nursing as outlined by the Georgia Professional Nurse Practice Act and implements the Scope of Practice and Code of Ethics Standards put forth by the American Nurses Association.

• Schedule:Full Time
• Shift: Day Shift
• Level: 6+ years of experience
  

Success Profile
Find out what it takes to succeed as a Executive Assistant:

• Collaborative
• Time Efficient
• Organized
• Critical Thinker
• Attention to Detail
• Compassionate

Benefits that Reflect Your Contributions

• Your Pay
  A compensation program designed for fair and equitable pay.
  
• Your Future
  Secure your future with plans that also include an employer match. Plans and guidance for the future.
  
• Your Wellness
  Traditional healthcare benefits combined with progressive wellness programs to help you be your best self!.
  
• Your Joy
  Special and unique benefits and programs ensuring a balanced life and a workplace culture built on trust.
  

Job Details

Facility: Kennestone Hospital

Job Summary:

The Executive Assistant III role is responsible for providing administrative/clerical support to assist the system's Executive Vice Presidents to successfully carry out the duties and responsibilities of the position and to ensure the smooth and efficient management of the executives schedule and professional obligations.

Core Responsibilities and Essential Functions:

Provide Administrative support to the Executive Vice President
- Calendar Management, including coordinating meetings, sending out reminders and keeping the Executive on schedule and prepared for upcoming meetings and events
- Efficiently manage, organize, plan, schedule, coordinate and maintain information
- Prepare and develop presentations and meeting materials Coordination, Organization and Multi-Tasking
- Opens, screens and prioritizes all incoming mail, making decision as to which mail should be directed to the Executive and which can be delegated for action to other personnel
- Responsible for Time and Attendance as appropriate for employees in Executives division
- Schedules conference attendance, travel, hotel and seminar arrangements for the Executive, completing appropriate authorization and expense reports
- Takes minutes as specified by Executive, using discretion and expertise to ensure only pertinent information is included in the final minutes while always maintaining confidentially. Arranges appropriate follow-up actions
- Prepares arrangements for all meetings scheduled by the Executive, including notifying attendees, reserving rooms, requesting refreshments, audio/visual equipment set up and preparing/distributing agendas and supporting documentation
- Other administrative/clerical support duties as needed Liaison
- Liaison between Executive, CEO, leadership teams, medical staff, board members, visitors and employees in communicating messages, scheduling meetings and disseminating information, while maintaining good public relations in assisting those who contact the Executives office
- Receives and screens telephone calls from board members, medical staff, employees, visitors and/or walk ins to the Administrative office
- Handles questions/concerns/complaints from patients, families, employees; getting pertinent information and directing to appropriate person for investigation and/or follow through, as well as bringing pertinent information to the attention of the Executive or other appropriate Management Leader

Required Minimum Education:

High school diploma Required and
Bachelor's Degree B.S. degree preferred Preferred

Required Minimum License(s) and Certification(s):
All certifications are required upon hire unless otherwise stated.

Additional License(s) and Certification(s):

Required Minimum Experience:

Minimum 3 years as an executive assistant Required and
Minimum 7 years of varied and progressively responsible secretarial experience, preferably in a large company and/or healthcare system Required

Required Minimum Skills:

Advanced computer skills in MicroSoft Word and advanced to intermediate skills in Excel, PowerePoint etc.
Type 55 wpm, with accuracy.
Excellent organizational skills.
Excellent communication skills, both written and verbal.
Excellent calendar management skills, including complex executive meetings.
Experience preparing executive schedules, correspondence, presentations, reports etc., including understanding of financial reports and statements. Ability to effectively interface with staff, leaders and physicians.

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Mission, Vision & Values
At a time when the healthcare industry is changing rapidly, Wellstar remains committed to exceeding patients' and team members' expectations, while transforming healthcare delivery.

Our Mission
To enhance the health and well-being of every person we serve.

Our Vision
Deliver worldclass health care to every person, every time.

Our Values

• 
  We serve with compassion
  
  
• 
  We pursue excellence
  
  
• 
  We honor every voice
  
  

This job has expired.