Executive Assistant
Carlyle Investment Management, LLC

Job Info

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Position Summary

This position will be responsible for providing support to the Global Government Affairs team and, as such, will be responsible for representing them in a professional and congenial manner in person, in telephone conversations, and in written correspondence Duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information request, preparing reports and correspondence. The role requires strong professional and communication skills in order to liaise effectively with Executive Assistants across the Carlyle organization and with external parties, travel agents, office services, information technology and to safeguard confidential information, This position must be able to prioritize multiple tasks for multiple people , under pressure in a deadline-oriented environment.

Responsibilities

30% of time

• Extensive calendar coordination: heavy scheduling and planning of internal and eternal meetings, including preparing necessary materials and organizing other resources (i.e. conference rooms, technology) for meetings; preparation for meeting documents, as needed, and coordinating team meetings and conference calls

20% of time

• Arrange domestic and international travel itineraries; handle expense claims, ensure adherence to Carlyle travel policies, and track reimbursements.

10% of time

• Field incoming calls and disseminate as appropriately. Calls are generally at the executive level and frequently require discretion and the ability to successfully direct such calls to the appropriate parties

10% of time

• Assist with communication efforts: manage emails and coordinate communication for executives by reading, responding and following through

10% of time

• Facilitate completion of paperwork, including preparing documents for necessary signatures, gathering requirements, etc.

10% of time

• Excellent organizational skills, ability to prioritize own ad executives' time and tasks

Qualifications

Education & Certificates

• College degree preferred

Professional Experience

• 5+ years of experience supporting senior level management, required
• Experience as a scheduler on the Hill is a plus

Competencies & Attributes

• Strong organizational/project management skills and detail orientation (attention to detail a must). Proven ability to prioritize/determine importance of requests and schedule accordingly
• Excellent communication skills - both written and verbal; must have superb spelling, grammar and punctuation abilities
• Ability to maintain confidentiality when exposed to situations/information of a sensitive nature
• Demonstrated ability to work effectively as part of a team and across departments
• Ability to adapt and excel in a fast-paced work environment with multiple priorities
• Flexibility and willingness to perform other reasonable duties as requested, including willingness and ability to work overtime as needed
• Ability to leverage technology to organize and prioritize multiple work assignments
• Excellent Microsoft Office skills - Outlook, Word, Excel and PowerPoint essential

Due to the high volume of candidates, please be advised that only candidates selected to interview will be contacted by The Carlyle Group.

Company Information

The Carlyle Group (NASDAQ: CG) is a global investment firm with $382 billion of assets under management and more than half of the AUM managed by women, across 600 investment vehicles as of September 30, 2023. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 2,200 professionals operating in 28 offices in North America, South America, Europe, the Middle East, Asia and Australia. Carlyle places an emphasis on development, retention and inclusion as supported by our internal processes and seven Employee Resource Groups (ERGs). Carlyle's purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Investment Solutions - and has expertise in various industries, including: aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media and transportation.

At Carlyle, we know that diverse teams perform better, so we seek to create a community where we continually exchange insights, embrace different perspectives and leverage diversity as a competitive advantage. That is why we are committed to growing and cultivating teams that include people with a variety of perspectives, people who provide unique lenses through which to view potential deals, support and run our business.

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