Executive Assistant
Beacon Hill Staffing Group

Job Info

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Our client is a private equity firm in Boston, MA seeking an Executive Assistant. This role is slated to be 4-5 months with an opportunity to extend, comprises a Monday-Friday 8:30am-5:30pm schedule, and can pay up to 37/hr. The Executive Assistant will play a critical role in supporting the team and the long-term success of their efforts by overseeing logistical processes and tasks that require close attention to detail and working very closely with internal staff and external constituents. The ideal candidate will work well with a team and independently; have exemplary organizational skills with the ability to multi-task and respond to rapidly changing priorities; and have superior interpersonal skills, high self-awareness, and sound judgment.

Key Responsibilities

• Complex scheduling, strategic calendar planning, and sophisticated calendar management.
• Anticipate and respond to needs relative to upcoming meetings and events; help to coordinate and ensure adequate resources are available.
• Complicated, multi-destination travel arrangements: Analyze and select travel options to minimize travel time in conjunction with the corporate travel agent. Prepare air and ground transportation, accommodations, and itineraries.
• Work in a collaborative environment with other EAs and serve as back-up to other team when needed.
• As a member of the organization-wide Support Staff Team, participate in rotational and ad hoc coverage and support of general office tasks (answering the main phone line, coordinating catering for events, arranging ground transportation and/or other travel, assisting with materials and logistics for events and meetings, etc.).
• Build and maintain strong relationships with internal team members, as well as external constituents (personal networks, professional organizations, etc.).
• For team, serve as primary liaison by managing all incoming calls, voicemails, and correspondence with a high degree of professionalism, formality, and discretion. Sort, categorize, redirect and respond independently when possible. Provide information in response to requests. Exercise judgment when filtering inquiries.
• Document editing, printing, scanning, copying, downloading, binding, etc. Excel, Word and PowerPoint documents and presentations.
• Personal tasks such as errands, setting up appointments, etc.

Required Skills

• Extraordinarily high attention to detail; ability to produce highly accurate documents and work products.
• Extremely well organized; ability to track and manage work and prioritize tasks without guidance; ability to balance competing requests in a smart and timely fashion.
• Flexibility to accommodate last-minute changes and requests.
• Ability to work effectively and independently with little or no supervision, and to support executive remotely.
• Highly proficient computer skills and high degree of accuracy with Microsoft Suite (Word, Excel,PowerPoint, Outlook), and willingness to learn new technologies.
• Superior interpersonal skills and excellent judgment; ability to gather, synthesize and distribute information as appropriate; ability to build relationships at all levels of the organization.

Qualified candidates encouraged to apply!

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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