Events & Talent Relations Coordinator
Onward Search

Job Info

Our client, an entertainment company, is looking for an Events & Talent Relations Coordinator to join the team.

You will report to the Sr. Manager, Talent Relations.

Responsibilities:


Support the execution of FOMO-inducing, high-touch experiences and strategic initiatives that position streaming service as the preeminent home for our community of creators.
Act as an individual contributor who reports to the and works closely with the Originals Marketing, Public Relations, Social, Awards, and Content teams within streaming service.
Support and lead a diverse portfolio of IRL and virtual programs that elevate the streaming brand: premieres, wrap parties, festivals, talent dinners, tastemaker experiences, press junkets, awards campaigns, industry events, conventions, stunts, set visits, and consumer activations.
Schedule and manage internal and external partner meetings; take notes, distribute and track action items.
Own and maintain shared drives and databases, contacts, industry lists, inventory, and calendars.
Research, vet, and recommend appropriate suppliers and partners best suited to meet program goals and objectives; manage supplier directory.
Facilitate contract routing and work with partners to create requisitions, process payment, track, manage, and reconcile costs.
Perform departmental day-to-day activities: invitation + guest list management, seating charts + ticketing, milestone + occasions gifting, internal + affiliate requests, rooming lists, travel coordination, onsite execution.


Musts:


2-3 years of relevant experience in the entertainment, media, streaming industries having worked with a publicity/brand/studio/network/agency
Must have experience with end-to-end ownership producing experiential/music/festival events, film/TV premieres, and working with talent, representatives, and executives.
Passion for entertainment content, storytelling, television, entertainment, pop culture, production, and events.
Discernment. You habitually exercise discretion with internal, sensitive, and confidential business; keenly aware of your location, audience, surroundings, and who might be listening.
A maniacal focus on the details, multitasking without missing a beat, swift follow up and an efficient and organized approach to project management.
Self-direction with a high sense of urgency•a proactive and adaptable "doer"; entrepreneurial and comfortable operating with ambiguity and change; eager to learn and build; a no-task-too-small mentality; unafraid to ask questions, raise your hand for help, or offer it up.
Super-human interpersonal and leadership skills to creatively solve problems through negotiation, tact, and diplomacy.
Savoir-faire re: the nuances of working with executives, talent, and industry representatives.
Other-worldly verbal and written communication skills.
Fluency in commonly used cloud-based software: Microsoft 365, G-Suite, Apple iWorks, Slack.
Ability to travel, work evenings, holidays, and weekends as needed.
Able to work in an extremely fast-paced, high-volume team.
Must have the utmost sense of confidentiality and professionalism when it comes to interacting with talent and/or talent reps.

Employer Details:
Onward Search is an equal opportunity employer, dedicated to a policy of non-discrimination in an employment with regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran status or any other classification protected by federal, state and local laws and ordinances. Candidates must be at least 18 years old to be considered for employment. EOE/M/F/D/V/SO.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
Onward Search offers medical, dental, vision benefits, as well as a 401k program, for all eligible full time temporary assignments.
Onward Search is unable to support 1099 / Corp-to-Corp or Independent Contractor arrangements at this time. All freelancers will be paid as W2 employees.
Onward Search is a drug-free workplace.