Events and Program Coordinator - Allerton Park and Retreat Center
University of Illinois

Job Info

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Events and Program Coordinator - Allerton Park and Retreat Center

University of Illinois

Allerton Park and Retreat Center, located near Monticello, Illinois, is accepting applications for a Events and Program Coordinator. This position will be responsible for planning, organizing, and overseeing Allerton programs and events throughout the property while working closely with communications, grounds, and development staff to market, promote, and execute high quality experiences at Allerton Park and Retreat Center.

Duties & Responsibilities

Planning and Organizing:

• Assist in the creation, organization, and planning of Allerton events and programs that engage the campus community and the residents of east central Illinois in cultural, artistic, musical, culinary, natural, and recreational activities. This includes but is not limited to: The Farms: An Allerton Folk School (classes, workshops, gatherings, retreats, and festivals), Allerton Races, Holiday GLOW, Holiday Showcase, Bluebell Festiva, Themed Dinners.

• Develop event and program budgets to reflect projected revenue and expenses.

• Obtain proper quotes and invoices from vendors to set-up purchase orders and payments.

• Work as a team with the Allerton communications staff to market and promote Allerton experiences in an effective and timely manner.

Execution and Management:

• Work closely with the Retreat Center Manager and Senior Program Coordinator to ensure that events and programs are handled seamlessly from planning to execution.

• Assist with the coordination of event and program operations by supervising and assisting in the performance of set-up and tear-down of equipment ensuring that events and programs on the property are ready when guests arrive and that guests requests are answered using independent judgement to resolve problems as they arise.

• On-site management

• Send follow-up surveys to event and program attendees to obtain feedback and assist in analyzing that data to improve Allerton experiences

• Serve as a bartender when needed.

Administrative Support:

• Maintain a high level of communication with other Allerton departments in order to progress Allerton's vision and mission.

• Work with the Allerton business office to ensure event planning and execution follows policies and procedures set forth by the University of Illinois and Allerton Park.

• Assist in the acquisition of public and private funding, such as donations and grants.

Position Qualifications

Required-

• Bachelor's degree in Hospitality, Marketing, Public Relations, Communications, Business Administration, Student Affairs, or a closely related field.

• 2 years (24 months) of professional work experience in Events Planning, Conference Management, Public Relations, Communications, Marketing, or any other related field.

• Demonstrated experience working with diverse populations.

Successful candidates will have the following-

• Ability to represent Allerton Park & Retreat Center and maintain credibility by conducting oneself appropriately and professionally.

• Excellent interpersonal and written communication skills

• Ability to perform well under numerous time constraints.

• Ability to manage multiple tasks simultaneously.

• Ability to interact/communicate in a positive manner with diverse groups of individuals.

• Ability to operate motor vehicles.

Appointment Information

This is a 100% full-time Civil Service 5009 - Events Administrator Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. Minimum salary for this position is $45,000.00. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements. Work authorization sponsorship is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on May 8, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload a cover letter, resume and contact information for three professional references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Jennifer Steiling at steiling@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1024136
Job Category: Administrative
Apply at: https://jobs.illinois.edu

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