Contract Administrative Associate in Philadelphia - Up to 30/hr
Beacon Hill Staffing Group, LLC

Job Info

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Our client, a reputable non-profit in Philadelphia, is seeking their next Administrative Associate to join their team for a short-term project. If you are a strong communicator, seeking an opportunity to develop your administrative skills, and able to start as soon as possible, this position is for you! Please see below for more details:

About You:

• Strong administration, research, written, and oral communication skills.
• Keen attention to detail. Experience with project tracking and spreadsheets is highly desirable.
• Generally, requires 1 year of experience; bachelor's degree or equivalent experience.
• Demonstrates sound judgment and discretion in handling confidential information with a high degree of personal and professional integrity.
• Strong organizational, time management, and critical thinking skills. Initiative to set deadlines, self-disciplined to meet deadlines, and adaptability to changing demands.
• Maintains a customer service demeanor; highly responsive to requests and has a commitment to providing high-quality service in a fast-paced environment.
• Flexibility to work as part of a team or independently to meet goals.
• Previous event planning experience and/ or experience with calendaring is highly desirable.
• Demonstrated proficiency in computer technology including applications for data management (Windows, Teams suite, Excel, Outlook, virtual meeting platforms preferred). Ability to quickly learn software specific to the department or institution.

About the Job:

• Collaborates closely with the team on board processes, administrative tasks, event planning, and document creation.
• Handles diverse sensitive matters, interacts with internal staff, and external vendors.
• Administrative support for board-related planning and operations, managing board demands, organizing schedules, drafting correspondence.
• Maintains meeting agendas, tracks priorities, takes meeting notes, assists with document proofreading/editing, and manages confidential files.
• Researches vendors, processes contracts, develops event materials, and assists with trip administration, including logistics and issue resolution.
• Offers support to team members, contributes to special projects, and ensures project execution success.

Our client is seeking a detail-oriented and committed individual to join their team on a temporary basis. The position will operate on a hybrid model, requiring onsite presence on Tuesdays and Wednesdays each week. Additionally, this position offers a pay rate of up to $30/hr based on experience. If you are interested, please apply with an updated Microsoft Word document.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .

We look forward to working with you!

Beacon Hill. Employing the Future (TM)

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