Clinical Placement Coordinator, School of Nursing (Student Services Generalist)
Indiana University

Job Info

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Department

NURSING (NW-NURS-IUNWA)

Job Summary

The Clinical Placement Coordinator is responsible for clinical placement of undergraduate students in collaboration with clinical agency liaisons, and maintenance of graduate and undergraduate student records related to clinical requirements. Also assists in the graduate program with CRM and CAS e-application systems. Provides advising, marketing and web support in collaboration with Associate Directors and Director. This individual reports to the Director, School of Nursing.

Department Specific Responsibilities

• Clinical Placement Coordinator: Coordinates undergraduate clinical placements across the undergraduate program. Receives clinical requests from faculty and collaborates with clinical agency liaisons to ensure placements.
• Clinical Placement Compliance: Identifies facility requirements at each clinical placement location, such as orientation and electronic health record training, and communicates these requirements to instructors and student groups in a timely manner. Maintains a record of these facility requirements, updating them as required when the facility changes their expectations. Monitors requirement compliance of students.
• Graduate Advising: Oversees and documents advising students in the graduate program. Maintains records and certifies completion of graduation requirements.
• Medical Records Management: Oversees and maintains records for undergraduate and graduate student clinical requirements (immunizations, CPR, and criminal background checks). Ensures that students understand the requirements and how to use Compliance Tracker for uploading documents.
• Graduate Enrollment Management: Co-manages the CRM and CAS e-application system for graduate students in conjunction with the Associate Director. Maintains student files and provides advising support for graduate students.
• Recruitment, Marketing and Outreach: Provides marketing support for the graduate program by attending campus and community events where the program can be marketed.
• Administrative: Assists in preparing School of Nursing reports (Undergraduate and Graduate) as directed by the Director and Associate Directors. Assists with website management for the SON. Other related administrative duties as assigned.

General Responsibilities

• Develops and implements programs and initiatives that touch on various/multiple student-related goals, such as enhancing and reinforcing academic engagement and experiential learning; increasing student engagement, wellness, and involvement; fostering learning, inclusion, and development; supporting students in crisis and adversity; and improving the student campus experience.
• Interfaces directly with students by attending student programming events, advising student organization leaders, meeting one-on-one to discuss areas of concern on campus, and gathering satisfaction feedback from student participants to implement into future student services initiatives and objectives.
• Collaborates with staff in own department and other departments, as well as academic and campus leaders, on shared student services goals, often coordinating funding to sponsor student programs and initiatives.
• Projects outcomes for services offered at the program, department/division, or campus level. Measures and evaluates effectiveness of student services against projected outcomes; regularly prepares reports on impact to students and budget and may present to stakeholders on effectiveness and to secure funding for initiatives moving forward.
• Serves on committees and performs student services research across the field of higher education and at peer institutions to identify and recommend best practices.
• Plans and coordinates communications for student services initiatives to ensure student participation and engagement.
• May provide guidance to other student services staff; makes process recommendations to manager for improved delivery of service.

Qualifications

EDUCATION

Required

• Bachelor's degree in public affairs, counseling, social work, education, business, or related field

WORK EXPERIENCE

Required

• 2 years in student services, higher education, or related field

Preferred

• 2 years in an academic, education and/or health care setting
• Experience with CRM software, such as Salesforce

Combinations of related education and experience may be considered

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Highly thorough and dependable
• Demonstrates a high level of accuracy, even under pressure
• Demonstrates ability to maintain confidential information
• Demonstrates customer service skills
• Commitment to working with people from diverse backgrounds and commitment to cultural competency
• Ability to build strong partnerships with students and other university departments

¿¿¿¿¿¿¿Preferred

• Proficient in the use of multiple types of computer software and databases.
• Ability and willingness to learn new computer applications.
• Ability to take direction from multiple people.
• Excellent organizational skills including ability to multitask.
• Ability to use a computer, and multiple types of software and databases.¿¿¿¿¿¿¿

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Gary, Indiana

Advertised Salary

Annual Pay Rate: $42,000 - $45,000

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: Student Services

Job Family: Student Services Generalist

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

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Telephone: 812-856-1234

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