Clinic Assistant Sylvester Hollywood
University of Miami

Job Info

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Current Employees:

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CORE JOB SUMMARY

The University of Miami is currently seeking a Clinic Assistant to work at Sylvester Cancer Center in Miami. The incumbent performs a variety of clerical duties associated with patient care unit operations. Further, he/she handles administrative duties, including filing records, scheduling lab work and hospital admissions, making follow-up calls, phoning in prescriptions, and calling to get lab test results.

CORE JOB FUNCTIONS

• Assembles, completes, and processes patients' charts, and keeps patient records accurately identified.
  
• Transcribes doctors' orders, and checks charts for incomplete histories and operative summaries, bringing issues to the attention of the appropriate member of the healthcare team for correction.
  
• Orders unit supplies to maintain inventory of the unit's equipment stock and supplies.
  
• Assists with receiving, distributing, and sorting supplies brought to the unit.
  
• Obtains laboratory and x-ray reports and notifies doctors of results.
  
• Utilizes IDX RIS/PACS to track patient arrival times and advises front desk personnel of patient delays to maintain daily schedule.
  
• Greets patients upon arrival and verifies patient information.
  
• Directs patient to the dressing room and ensures the patient has changed into a gown and removed all metal items from their person.
  
• Documents all equipment issues and reports to appropriate managing staff.
  
• Assists in copying completed patient paperwork, delivering originals to front desk for scanning, and distributing copies to appropriate reading rooms.
  
• Receives telephone calls and responds to inquiries from visitors.
  
• Reports unusual incidents in a timely manner to appropriate supervisory personnel.
  
• Adheres to University and unit-level policies and procedures and safeguards University assets.
  

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

High school diploma or equivalent

Experience:

Minimum 6 months of relevant experience

DEPARTMENT ADDENDUM

Department Specific Functions

• Coordinate & Schedule external testing and Specialist Referrals (Obtain authorizations as needed)
  
• Review Disposition & Check Out Notes (Orders Placed, Patient Scheduled)
  
• HIM scanning
  
• Confirm NP appointments
  
• Fax/Release Consult Reports to Referring MDs post-visit
  
• Works with nursing team to obtain records needed while patient is in clinic
  
• Memorial Regional
  
• Consults Admissions Post Discharge
  
• Coordinate Peer to Peers
  
• Upload CD Images & Maintain Logs
  
• Satellite Referral Log
  
• No Show Log
  
• Fax/Release Consult Reports to Referring MDs post-visit
  
• Back up Admin Assistant
  
• Fax/Email Appointment Escalations - facilitate and coordinate In-Basket - review and manage for patient scheduling related matters Daily scrub of provider schedule for accurate scheduling Manage wait list Letters: Jury duty, work/school excuses, etc.
  

The above statements are intended to describe the general nature and primary responsibilities of this job classification. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job. This a job profile description and not all duties may be assigned to a specific position in each individual department.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:
Full time

Employee Type:
Staff

Pay Grade:
h81

This job has expired.