Associate Vice President, Legal Entity Banking Ops
Carlyle Investment Management, LLC

Job Info

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Position Summary

The Legal Entity & Banking Operations team is responsible for administering the legal entity and bank account processes, maintaining accurate and current data, monitoring compliance with the respective policies, and managing the relationships with internal and external stakeholders. This position manages the teams responsible for the day-to-day legal entity and banking activities and ensures collaboration across departments, and with external banking partners to fulfill requests timely and properly. This position identifies and leads all process improvement initiatives for the legal entity and banking areas, globally, with an objective to adhere to all regulatory and reporting requirements. This position is also responsible for driving efficiencies and stakeholder adoption, leveraging industry knowledge to apply best practice standards, and maintaining excellent data quality and integrity across internal systems and periodic regulatory reporting. The ideal candidate has a strong operations background and proven track record for process improvement, and has successfully led and developed team members. This candidate would also have a solid understanding of legal entity and banking/treasury processes, and know how to navigate strategic banking relationships and complex legal entity structures. This candidate is also detail-oriented with excellent organizational, communication, analytical and critical thinking skills. The candidate must be able to lead a team and execute in a fast paced, deadline driven and high volume environment and resolve issues effectively.

Key Duties/Responsibilities

Daily Responsibilities

• Policy and process owner for Carlyle controlled legal entities and bank accounts, and the primary stakeholder and business owner for the Appian system modules that govern these processes
• Monitor the legal entity and bank account processes to ensure requests are handled appropriately; serve as the escalation point of contact to resolve issues or challenges
• Partner with technical teams to solution, implement and deploy Appian functionality that supports the ongoing objective to automate and leverage technology; standardize and design more efficient processes
• Liaise with primary banking partners weekly to review the account pipeline status and understand product options available; ensuring Carlyle is receiving the best service levels and solutions that meet our business needs
• Liaise with key stakeholders weekly/monthly to review upcoming firm, fund and deals transactions to anticipate and legal entity and bank account activity; ensuring requests are properly prioritized and ushered through the process to meet critical transaction dates - partner with Payment Operations, Technology teams and banking partners to coordinate downstream infrastructure requirements
• Produce metrics for legal entity and banking activities to measure SLA performance, policy compliance, and trends across Carlyle; enforce SLAs to ensure key entity and tax demographic data is accurate and timely available
• Ensure bank portal and procedures to establish new accounts in Appian/PeopleSoft are in accordance with policy and work properly

Other Responsibilities

• Serve as the Legal Entity representative on Carlyle's Data Steward Council (DSC)
• Review and publish all regulatory, Committee decks, and audit materials prepared by the team which includes periodic consolidated, subsidiary and related party listing, TIC-B, FBAR, cash confirmation files and other audit requests
• Review reconciliations prepared by the team for legal entity and bank account data that include Director & Officer assignments, bank account signers for active accounts, portal access lists, etc.
• Serve as point of contact on audits and coordinate requests for information; maintain SOX documentation for all Payment Operations processes
• Develop, train and coach staff to ensure optimal performance and success across the team
• Continuous review of the processes and tools; recommend and implement changes to keep up with business and stakeholder needs
• Special projects as needed

Qualifications

Education & Certificates

• Bachelor's degree in Accounting or Finance field, required
• Banking/Treasury industry certifications, a plus

Professional Experience

• Minimum 7 years of relevant Accounting, Finance and/or Treasury experience, required
• Supervisory experience, required

Competencies & Attributes

• Ability to manage a team in a fast paced, competing priority, high volume and deadline driven environment
• Proven track record for designing, implementing and deploying process improvement solutions
• Excellent communication, organization, time management skills, with a demonstrated track record in process improvement (idea generation and implementation)
• Strong attention to detail
• Proactive and able to independently anticipate issues and solve problems
• Exceptional customer service, ability to provide accurate and timely support for internal and external stakeholders
• Strong working knowledge of PeopleSoft, Appian, and Microsoft Suite, preferred
• Previous experience Treasury Management Systems and banking portals, preferred

Company Information

The Carlyle Group (NASDAQ: CG) is a global investment firm with $293 billion of assets under management and more than half of the AUM managed by women, across 433 investment vehicles as of October 31, 2021. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 1,800 professionals operating in 26 offices in North America, South America, Europe, the Middle East, Asia and Australia. Carlyle places an emphasis on development, retention and inclusion as supported by our internal processes and seven Employee Resource Groups (ERGs). Carlyle's purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Investment Solutions - and has expertise in various industries, including: aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media and transportation.

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