Job No: 513655
Locations: San Diego
Categories: MPP, At-Will, Finance/Accounting, Full Time
Reporting to the University Controller, the Associate Controller has the opportunity to make significant positive impacts to SDSU and its students. The Associate Controller is responsible for the effective oversight and management of Student Account Services, the SDSUcard office, Financial Systems Management, and Analysis, and Tax unit. These areas have regular direct interaction with students and others on campus. This position provides coordination and acts as a liaison between these areas and campus departments and vendors who provide services within these departments. This position must have excellent communication skills and will present to large groups on a regular basis. This position collaborates with many groups on campus as it relates to policies, procedures, and special projects. This position will also provide oversight as needed to Accounts Payable, Accounting Services, and Financial Reporting. Other duties include interpretation and application of fiscal policies and procedures in accordance with federal, state, CSU system, and university regulations and policy.
The Associate Controller works with the University Controller to manage the integration of the university finance system (Oracle) with financial operations and actively analyzes financial information through the use of queries, spreadsheets, databases, and other reporting tools for management oversight in conjunction with the Budget and Finance Department and other university organizations. The Associate Controller works collaboratively with internal and external constituents to provide maximum efficiency and customer service.
The Associate Controller assists the University Controller in maintaining the integrity and accuracy of the financial accounting system; assists in the preparation of required reports including submissions to the CSU Financial Information Record Management System (FIRMS), State Controller's Office (SCO), external auditors, and internal university units; formulates procedures and operating policies; reviews systems, procedures, and controls for efficient use of University resources; interfaces with various state and federal agencies on fiscal operations and financial reports; is responsible for certain ad hoc reporting and other functions as assigned by the University Controller, the Associate Vice President for Financial Operations or the Vice President of Business and Financial Affairs and performs other related duties as assigned.
The Associate Controller is responsible for the analysis, review, recording, and reconciliation of all transactional activity processed by Student Account Services that feeds in from the sub-ledger modules and ultimately resides in the General Ledger. Utilizing the highest degree of accuracy, analysis and reconciliations are performed on a monthly basis. In addition, the Associate Controller is involved in the Legal Year-End Close of the accounting records and reporting to the Chancellor's Office and the State of California.
The Associate Controller is also responsible for the applications/systems utilized by Student Account Services and the rest of the campus to process/access financial transactions such as student and third-party payments, campus invoices, financial aid disbursements, fee reconciliation, etc. This position also ensures that the data provided is accurate, secure, and timely and that these systems and procedures comply with campus, CSU, and Federal regulations.
In conjunction with the Controller, the Associate Controller is responsible to recruit and retain a diverse staff of well-qualified and high-performing professionals; consult with and advise University management, faculty and staff on financial issues; recommend alternatives in creating and implementing University-wide financial policies and procedures; establish and monitor appropriate procedures and systems to assure necessary controls on all financial transactions ensuring an appropriate internal control environment for the University; responsible for accounting policy and procedure in accordance with the legal basis of accounting, assist in the annual closing of the accounting records; assist in the completion of the annual audit and publication of the audited financial statements consistent with governmental accounting standards ensuring that the University accounting records and other reporting documents reflect a true and accurate financial record; develop and maintain strong collegial contacts throughout the University and with national professional organizations; understand how various stakeholders throughout the University value and use services provided by the University Controller's Office.
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This is a full-time (1.0 time-base) benefits-eligible, at-will position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
Education and Experience
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