Assistant Head for Administration - Computer Science
University of Illinois

Job Info

---

Assistant Head for Administration

Department of Computer Science

University of Illinois Urbana-Champaign

The Department of Computer Science (CS) at The Grainger College of Engineering seeks applicants for the position of Assistant Head for Administration to s erve as the senior financial and administrative officer to provide strategic leadership and planning regarding oversight of fiscal resources, finance functions, research administration , facilities management , and human resource management within the unit.

Department Leadership:

• Oversee all financial and administrative operations in the department, ensuring compliance with University policies, procedures, and relevant state and federal laws and regulations.
• Direct and supervise profess i onal a nd support staff to facilitate effective administration of finances, sponsored research, facilities, safety, and space utilization, which includes : delegation of duties/responsibilities ; prioritizing workloads to ensure deadlines are met and urgent matters are addressed in a timely manner ; monitoring productivity ; and overseeing progress of short- and long-term unit objectives and goals .
• S erve as a member of the Department's leadership team, leading financial planning and participating in all strategic planning activities. Work closely with the unit's leadership team , Dean ' s Office, Engineering business managers, Engineering Human Resources , and University administrative and business offices.
• Manage and supervise the Department's business, human resources, and facilities functions, maintaining and enhancing the strong service orientation of the office .
• Serve as the departmental contact with various College and Campus Offices and D i visions including facilities management , space utilization and other administ r ative functions .
• Serve as the Department Head's designee in a variety of administrative matters with signature authority for business and HR functions .
• Serve on departmental , college, campus, and/or University committees .

Financial Administration :

• Responsible for fiscal management and control of state and federal appropriations, grants, contracts, gifts, indirect cost recovery, and self-supporting funds. Serve as the primary resource for budget preparation, administrative requirements, and approvals for grant proposals.
• Implement Departmental policies for the maintenance and management of accounts, monitor expenditures, budget development and preparation of various types of management information.
• Prepare reports and analyses relating to budgets.
• Oversee the financial aspect of hiring of new staff and determine academic salary recommendations with, and/or on behalf of, the Department Head.
• Identify areas of fiscal activity that could benefit from improved processes and initiate the development and implementation of process improvements.
• Oversee departmental contracts and affiliation agreements within the department and subunits, ensuring University policy is followed.
• Oversee responses and participation in audit-related matters, both internal and external.

Sponsored Research Administration

• Assist faculty in preparation of grants and contracts, and financial planning and forecasting.
• Prepare reports and analyses relating to grants and contracts.
• Participate in strategic planning meetings related to research initiatives.
• Oversee and coordinate responses related to post-award information and compliance requests .

Organizational & Human Resources Administration :

• Provide counsel to Department Head and faculty regarding human resources matters including handling personnel issues , advising on recruitment and staffing needs for academic and civil service staff, and coordinating with the college-wide HR shared service operation for appointments, payroll, and compliance functions of the department .
• Prepare reports and analyses relating to organizational planning needs and HR matters .

Facilities Administration

• Participate with department leadership in the strategic planning process for facility improvement, remodel, new space, and day-to-day space matters.
• Participate in a variety of ad hoc space and facility related matters as needed.

Perform additional appropriate duties to further the mission of the department.

Minimum Qualifications

• Bachelor's degree in a business-related area, preferably business administration, accounting, or finance.
• At least 3-5 years management experience involving administration, fiscal, personnel, and general organizational responsibilities within a large and complex organization with a high volume/time-sensitive workload.
• Commitment to shared decision-making and experience working collaboratively in a team environment.
• Supervisory experience and/or human resources background.
• Demonstrated experience with the use of standard office technology and similar management tools.

Preferred Qualifications

• Master's degree in a business-related area, preferably business administration, accounting, or finance.
• CPA designation.
• Knowledge of and/or experience in a land-grant university system.
• Direct experience and knowledge of University of Illinois business and accounting systems, as well as business processes, including HR, procurement, payables, receivables, and policies and procedures.
• Knowledge of and experience working with multiple sources of funds, including state, federal, gift, self-supporting, and ICR.
• Experience in facilities management in an institutional setting.

Knowledge, Skills, and Abilities

• Excellent written/oral communications, interpersonal and teamwork skills essential.
• Ability to exercise initiative, confidentiality, discretion, and sound independent judgment.
• Skilled in conflict management and resolution.
• Ability to interact effectively with faculty, students, staff, alumni, and other stakeholders.

Appointment Information

This is a 100% full-time Academic Professional position, appointed on a 12-month basis. The expected start date is as soon as possible after the search closes. The minimum salary is $120,000, commensurate with experience and qualifications.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on April 1, 2024 (extended). Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact decorray@illinois.edu . For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1021923
Job Category: Administrative
Apply at: https://jobs.illinois.edu

This job has expired.