Hofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the world who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers. Hofstra University is an equal opportunity employer committed to fostering diversity in its faculty, administrative staff and student body. We especially encourage women, people of color, members of the LGBTQ+ community, veterans and people with disabilities to apply.
Reporting to the Director of Procurement Services, the Assistant Director of Procurement Services shall manage all phases of the procurement process, ensuring compliance with University policies and guidelines. This position provides essential leadership, training and supervision to ensure all University purchasing is completed in a timely manner, following best business practices, ensuring sound financial oversight and risk mitigation to protect university resources.
Characteristic Duties and responsibilities include, but are not limited to:
* Develops and implements procurement strategies that effectively yield cost savings and promote strong fiscal practices to align with departmental budgets.
* Writes and/or supervises bid specifications, bid and proposal packages for equipment, services and leasing, and related contracts.
* Ensures purchasing documentation is complete, accurate and in compliance with University policies and regulatory requirements.
* Benchmarks strategic sourcing, bidding, negotiation and contracting processes with peer institutions and other industries.
* Reviews, negotiates, and processes strategic sourcing agreements, supporting University departments in accordance with governing regulations and University policies.
* Coordinates the review of all procurement standard and non-standard contracts.
* Oversees and coordinates the procurement of technology and life science equipment.
* Works with departments and Information Technology Services (ITS) to identify and select hardware, software, and peripherals, which align with technology, life science, and other program-specific specifications to ensure they are supportable and eligible for integration.
* Ensures compliance with University's procurement policies and procedures as it relates to technology acquisitions, health and safety, and curriculum/service delivery.
* Identifies and negotiates terms for equipment leasing programs.
* Reviews and identifies opportunities for process improvements, standardization, utilization, other expense reduction or avoidance opportunities, improving customer satisfaction and the total value proposition of strategic sourcing.
* Ensures compliance with federal and state laws and other regulatory guidance.
* Supports comprehensive supplier diversity and sustainability goals.
* Performs other procurement responsibilities as assigned.
This is a full-time, onsite position; work for this role is performed on campus.
* Bachelor's degree required in business, supply chain, or related field.
* Certifications preferred: CPPO, CPPB, or CPM certification; or commitment to obtain certification within a mutually agreed upon time period.
* Minimum of 7 years' related experience required.
* Proficiency in bidding, negotiating and contracting, and procurement regulations.
* Experience with technology and life science-related category sourcing.
* Experience with negotiations of leasing agreements.
* Demonstrated success building relationships with a proven ability to negotiate and partner with the campus community and University vendors.
* Ability to work both independently and as part of a team.
* Strong written and verbal communication skills are essential.
* Proficiency with financial systems required, as well as Microsoft Excel and Word.
* Experience with Banner or similar ERP platform preferred.
For consideration, please send a cover letter with salary requirement and resume to:
Please indicate "Assistant Director of Procurement Services" in the subject line.
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