Assistant Director of Faculty Council Offices (Program Management Specialist)
Indiana University

Job Info

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Department

VICE PRES/ACADEMIC SUPPORT (BL-VPAS-IUBLA)

Job Summary

Department-Specific Responsibilities

• Serves as manager of the University Faculty Council and all of its standing and ad hoc committees and task forces; researches and reports on issues related to the work of the Councils.
• Works with officers and committee chairpersons to set meeting agendas; attends committee meetings in ex-officio status; ensures effective communication between committees, faculty at-large, administrators, and external bodies.
• Orients new officers, chairpersons and members to functions and activities of the Councils; monitors and facilitates work of UFC committees (e.g., completion of committee reports and their submission to the UFC); ensures that UFC officers, committee chairs, and campus administrators are aware of major proposals and initiatives in progress.
• Organizes and conducts the UFC orientation every fall.
• Manages BFC elections and recruits committee chairs; provides continuity and historical recordkeeping of the BFC.
• Manages Nominations Committee and recruits committee chairs.
• Works under the guidance of the Director of Faculty Council Offices in conducting research and preparing reports related to institutional policies and procedures; assists Director in orienting new committee chairs and UFC officers.

General Responsibilities

• Collaborates with team members to develop program objectives and create policies to meet them. Coordinates program operation with all collaborative units.
• Monitors progress and maintains all necessary data bases.
• Actively recruits program participants and researches new venues and methods of recruitment.
• May provide guidance to support and temporary staff and coordinates workflow for the program.
• Researches available grants and assists creating funding proposals that further advance support of the program. Writes grant reports.
• Administers program budgets.

Qualifications

EDUCATION

Required

• Bachelor's degree

Preferred

• Master's degree and doctoral degree training
• Training in higher education policy and leadership

WORK EXPERIENCE

Required

• 2 years in related field

Preferred

• 3 years of experience in higher education administration
• Significant experience involving research and written reporting responsibilities

Combinations of related education and experience may be considered

LICENSES AND CERTFICATES

Preferred

• Possess a valid driver's license with the ability to be insured by Indiana University.

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty

Preferred

• Knowledge of shared governance policies and practices, especially at Indiana University
• Must have good research and organizational skills, and excellent diplomacy skills
• Must be entrepreneurial, flexible, well-organized, and able to think clearly and solve problems in a fast-paced and evolving environment
• Ability to work independently and in teams, and must be able to communicate effectively with a wide range of audiences
• The incumbent must be comfortable working with faculty, staff, students, and external audiences, including dignitaries. The position requires sensitivity, discretion, and the ability to maintain strict confidentiality due to the sensitive academic, financial, and personnel issues involved.
• Must be proficient in Word, Excel, Outlook, and PowerPoint. Experience with WCMS and Salesforce is a plus

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Benefits Overview

Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Core

FLSA: Exempt

Job Function: General Administration

Job Family: Program Management

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

This job has expired.