Assistant Athletic Director
Centralia College

Job Info

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Job Title: Assistant Athletic Director
Location: Centralia College
Regular/Temporary: Temporary
Full/Part Time: Full-Time
Job ID: 13790
About Us Centralia College is on a 30-acre campus of modern buildings set among walking paths, lawns, and native plantings just a few blocks from the heart of Centralia, Washington. The college has served students in the Lewis County region since 1925 and is the oldest continuously operating community college in Washington State. The city of Centralia is a historic railroad and river shipping hub with a vibrant downtown and railway station.As a comprehensive community college, Centralia College offers academic transfer and workforce programs, as well as adult basic education, English as a Second Language (ESL), and personal enrichment classes. The college also offers five Bachelor of Applied Science degrees.In addition to the main campus in Centralia, Centralia College East in Morton is a smaller site that serves the needs of students in east Lewis County. Centralia College is committed to the success of all students, and thus also provides educational programs at two corrections centers in southwest Washington and one juvenile facility. In total, the college serves more than 4,800 students annually. For nearly 100 years, several generations of Lewis County residents have looked to Centralia College for their education and training needs.Centralia College is committed to student success, academic excellence, and enhancing and supporting our diverse community in an inclusive and equitable learning environment. We encourage applicants with demonstrated experience collaborating with, and serving, people from a wide range of backgrounds.For more information on Centralia College and the Centralia area, call 360-736-9391 or visit www.centralia.edu.Job Description The Assistant Athletic Director provides support to the Athletic Director for intercollegiate athletic programs and academic support programs for athletes at Centralia College. Major responsibilities include coordinating academic planning and academic intervention for athletes, game management, fundraising, sports information, STP coordination, and media relations activities. In promoting student athletics, this position contributes to the College's goals of providing open access to a diverse student body and to enhancing student engagement opportunities that influence student retention. Duties and Responsibilities This leadership position requires substantive knowledge of the offered sports programs, Northwest Athletic Conference (NWAC) rules and regulations, emerging athletic programs, academic support programs/best practices, and travel funds. The assistant director must demonstrate excellent communication and leadership while organizing programs to support student athletes athletic and academic success. Although the assistant athletic director isn't required to coach, it is possible that the Assistant AD can actively coach a team as long as all other duties are met.

Responsible supporting the athletic director in broad athletic program management. The assistant athletic director is directly responsible to develop and maintain a student athletic leadership council, academic support program, and to serve as the primary event organizer for STP.

Oversee game management of athletic events, including but not limited to, coordination of staffing needs, set-up and take down of facility, equipment and other needed details, coordination of entertainment and other promotional activities, and crowd control to provide efficient and smooth-running athletic activities on the Centralia College campus; as well as off sight venues. As assigned by the Athletic Director, supervise and monitor concession sales and gate receipts, in accordance with Centralia College Business Office audit and compliance practices and procedures; Develop, manage and facilitate a strategic plan to enhance the academic success and increased retention rates for student athletes; Maintain collaboration with academic support staff and monitor the academic progress and success of student athletes; Provide leadership and planning to the Academic Navigator assigned to athletics in areas of study hall and academic protocols to enhance retention and completion; Supervise and evaluate academic support staff within athletics;Maintain proactive interventions for at-risk students, academic progress monitoring, general systems navigation, educational planning to support retention, persistence and completion; Prepare eligibility reports at appropriate times; Ensure academic eligibility compliance with the NWAC and other agencies, as appropriate; Maintain game schedules/summaries with game results for reporting on the website as required by NWAC; assist coaches in the coordination of records and statistics, including pre-season capsules/expectations/post-season recaps; Provide NWAC Code information to all coaches and staff in an effort to ensure all coaches, staff and students maintain a professional demeanor during athletic events and in a manner that supports the College's Mission; Notify the Athletic Director of any violations of applicable athletic codes of conduct or other college policy; Promote Centralia College athletics to internal and external audiences and individuals, including oversight of the development and maintenance of the Athletic Department website and each sport's webpage; organize athlete and coach biographies as well as photos for coaches, individual players and teams; Develop a strategic plan for athletic promotions to increase student and community interest in and attendance at Centralia College athletic events; Working in a collaborative relationship with the Centralia College Foundation, represent the Athletic Department in matters pertaining to the procurement of private financial support for athletics; develop contacts and strategies for soliciting funds for facilities, student-athlete scholarships and major athletic projects; coordinate or actively participate in all athletically-related fundraising events; Provide guidance to coaches with fundraising events that benefit individual sports; Coordinate and manage athletic wide fundraising events including the STP. In collaboration with the College Public Relations and Graphics department, Coordinate the development and publication of various newsletters, posters, recruitment brochures and end-of-the-year programs; maintain an appropriate image for Centralia College athletics that supports the mission and goals of the College and department; Develop, implement and maintain sponsorship packages and an accompanying invoice system; Promote and develop recruitment opportunities for all athletic department booster clubs and nurture relationships with athletic department sponsors and boosters to maintain and enhance their support of Centralia College athletic programs; Maintain strong relationships with newspaper and radio outlets, including scheduling and facilitating interviews for coaches and players with the media;Develop and maintain all aspects of social media and web presence for the sports program's office.Strictly follow all college policies and procedures related to purchasing, security, facility uses; Provide administrative and operational assistance to the Athletic Director and represent the Athletic Department at other activities or meetings at the Athletic Directors request

Qualifications

Bachelor's degree in Education, Physical Fitness, Health, Sports Management or related field from a regionally accredited college or university; and one (1) of the following or an acceptable combination of the following:Three (3) years of secondary or college-level coaching experience; Two (2) years of assistant athletic director experience at the secondary or college-level; or Two (2) years of professional work experience in game management, sports administration or athletics

Preferred Qualifications

Master's degree in Education, Physical Fitness, Health, Sports Management or related field from a regionally accredited college or university. Bilingual skills.

Essential Knowledge, Skills and Abilities:

Knowledge:

Job Knowledge: Familiar with all the aspects of the job to be done and the environment under which that work is accomplished; a broad understanding of work as it applies both to the job and the organizationSupport for Diversity: Support initiatives of the district, colleges and divisions to expand the human qualities that differentiate our workforce and workplace; exemplify tenants of tolerance, acceptance and interest in different viewpoints, cultures and backgrounds and demand similar conduct of assigned staff and department;Athletics Administration: Understanding of the principles, practices, and regulations governing collegiate athletics, including NCAA rules and compliance standards.Budget Management: Knowledge of budgeting processes, financial reporting, and fiscal responsibility within an athletics department.Athlete Development: Knowledge of athletic training, conditioning, and performance enhancement techniques to support athlete development and well-being.Recruitment and Retention: Knowledge of recruiting strategies, NCAA eligibility requirements, and best practices for attracting and retaining student-athletes.Compliance and Regulations: Familiarity with NCAA compliance standards, Title IX regulations, and other legal requirements governing athletics programs.Intercollegiate Athletics Landscape: Awareness of trends, issues, and challenges facing intercollegiate athletics at both regional and national levels.Communication Skills: Strong verbal and written communication skills to effectively interact with coaches, staff, student-athletes, alumni, donors, and external stakeholders. Speak clearly and persuasively in positive and negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; participate in meetings; structure and convey information.

Skills:

Administrative Skills: Promptly respond to requests for service and assistance; keep others in the loop as needed; maintain orderly physical and electronic records; present a professional image to students/public; follow policies and procedures;Leadership: Ability to provide effective leadership and guidance to coaches, staff, and student-athletes within the athletics department.Problem-Solving: Skill in identifying issues, analyzing problems, and developing creative solutions to address challenges in athletics administration.Team Building: Ability to foster a positive and collaborative team environment, promoting cohesion and mutual respect among athletics department personnel. Demonstrate a willingness to work with, and help others in completing job assignments, the ability to accept constructive criticism, and to cooperate with fellow employees and supervisors. Strategic Planning: Skill in developing and implementing long-term strategic plans to advance the mission and goals of the athletics department.Conflict Resolution: Ability to address conflicts and disputes effectively, promoting dialogue and reaching mutually beneficial resolutions.Time Management: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced athletics environment.

Abilities:

Understanding Instructions: Ability to comprehend work orders and directions; trusted to fully and completely carry out directions or work orders; ability to effectively and efficiently apply job knowledge and skills to achieve;Attitude Toward Progress and Change: Cooperate and support change and new processes; acceptance and quality performance throughout change; Ability to adapt to changing priorities, circumstances, and demands within the athletics department and the broader university environment.Ethical Decision-Making: Ability to make sound and ethical decisions in accordance with NCAA rules, institutional policies, and best practices in athletics administration.Innovative Thinking: Ability to think creatively and innovatively, identifying new opportunities and approaches to enhance the success and sustainability of athletic programs.Attention to Detail: Ability to pay close attention to detail in administrative tasks, documentation, and compliance-related matters to ensure accuracy and thoroughnessResilience: Ability to remain resilient and composed under pressure, maintaining focus and composure during high-stakes situations and challenging circumstancesEmpathy: Ability to empathize with the needs and concerns of student-athletes, coaches, and staff, demonstrating sensitivity and understanding in interactions and decision-making.Continuous Learning: Ability and willingness to engage in ongoing professional development, staying abreast of industry trends, best practices, and regulatory changes in athletics administration.Quality: Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance; monitor own work to ensure quality;Student Centered: Attention, interest, activities and efforts are centered upon the best interest of students; create and support an environment that enables learners to achieve their personal, academic and professional goals; provide courteous and helpful responses to all customers, whether they be students, general public or employees from another department;Accountability: Accountable for own actions, decisions, errors, mistakes and/or failures to act when appropriate; accept responsibility when given, understand what duties employee is responsible for and can be counted upon to carry out those responsibilities; and Flexibility: Demonstrate a willingness to work extended hours and be on call nights and weekends.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit and use hands to finger, handle, or feel. The employee is required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. Hearing should be within normal limits to be able to communicate with students and staff; and must have clear vision, with or without correction to constantly notice details.

The employee must occasionally lift and/or move up to 50 pounds.

Conditions of Employment

This is a twelve (12) month per year, full-time administrative exempt position. The salary is $62,362 - $67,204 (DOQ/DOE) annually depending on the qualifications and experience of the successful candidate. The state of Washington provides a comprehensive benefits package for state employees. The position may participate in the TIAA/CREF retirement system.

DEADLINE: Position is open until filled. First review of application materials will begin May 20, 2024.

Compensation

Annual Salary: $62,362 - $67,204 (DOQ/DOE)

Application Process

Interested candidates may apply by submitting the following items:

• Online Application
• Cover Letter that addresses your interest in the position and ability to perform the responsibilities described in this announcement.
• Detailed résumé of all educational and professional experience that demonstrates how you meet the qualifications.
• List of at least three professional references with contact information. References are typically contacted after interviews.

Eligibility to Work

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

Background Check

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

EEO Statement

Centralia College has a strong institutional commitment to the principles of diversity in all areas. In that spirit, we strongly urge all qualified applicants, especially people of color, persons of disability, women, and disabled and Vietnam era veterans, to apply. Centralia College is an Equal Opportunity employer.

It is the policy of Centralia College to assure equal employment opportunity and non-discrimination on the basis of race or ethnicity, creed, color, national origin, sex, marital status, sexual orientation, age (over 40), religion, the presence of any sensory, mental, or physical disability, or status as a disabled or Vietnam-era veteran.

Centralia College does not discriminate in admission or access to, or treatment or employment in, its programs or activities. Designated Title II, VI, VII, IX, Section 504, ADA compliance officer: Vice President for Human Resources and Equity, Hanson Hall Room 101, Centralia College, 600 Centralia College Blvd, Centralia WA 98531-4099, (360)623-8943.

The Human Resources Office is accessible for persons with disabilities. Those who need disability accommodation in the application/employment process, please call (360)623-8943.

Jeanne Clery Statement

Notice of Availability of Annual Security Report-Centralia College's Annual Crime/Security Report is available here, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information. To obtain a paper copy of the report, please call 360-623-8947.

Title IX Statement

Centralia College is compliant with Title IX best practices. For more information visit, Title IX.

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