Administrative Specialist
Savannah State University

Savannah, Georgia

Posted in Education and Training


This job has expired.

Job Info




Administrative Specialist

Job ID: 223100
Location: Savannah State Recruiting Loc
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us
Savannah State University established in 1890, is the first public historically black college or university in the state of Georgia and the first institution of higher learning in the city of Savannah. The university's students select majors from four colleges — Business Administration, Education, Liberal Arts and Social Sciences, and Sciences and Technology. The campus is by far the most picturesque in the state of Georgia. The moss-laden sweeping oak trees, expansive marsh and historic architecture create a resplendent yet tranquil atmosphere. Beneath the beauty and splendor is a vibrant residential campus bursting at the seams with the vim and vigor of quality collegiate life: relevant academic majors, engaging lectures, cutting-edge research, quality student-faculty engagement and a nurturing environment.

Job Summary
This position is responsible for providing efficient administrative assistance to the Executive Director of the Center for Student Success and Retention.

Responsibilities

    Performs various office support duties such as greeting and assisting visitors and screening calls Assists in compiling data for a variety of reports and presentations Prepares letters for correspondence and proofreads all documents Handles confidential matters and materials with appropriate discretion Recommends processes and procedures to ensure orderly operation of office Coordinates administrative office functions, committees, and special projects Ensures that assignments given to other staff are completed and timelines are met Arranges, participates in and implements conferences and meetings Processes all purchase requisitions for timely payment Track and monitor all purchases using the e-procurement system Responds to inquiries, explain departmental services, policies and procedures Maintains the social media for the center to include Twitter, Instagram and TikTok Supervises and manages the work study personnel Tracks and monitors the department budget (state and grant) Orders, tracks and monitors all office supplies Manages the Center's two buildings (Hubert A and Morgan Hall) in terms of operations, cleanliness and safety Maintains an inventory of all department equipment and supplies Maintains the Executive Director's calendar and prepares all documents associated with the executive Director's travel, schedule, appointments, meetings, committees and conferences Answers and maintains the center's mainline and email, routing them to appropriate areas May be required to perform job related duties other than those specifically delineated in this position

Required Qualifications
  • Bachelor's degree from an accredited institution OR an Associate's degree from an accreditted institution with a minimum 4 years experience as an office manager or administrative assistant


Preferred Qualifications
    Two (2) years of experience as an administrative assistant or office manager Familiarity of Banner, PeopleSoft platforms

Knowledge, Skills, & Abilities
    Knowledge of automated office systems, office procedures, filing systems and administrative processes Knowledge of state and University policies and procedures Expert level of MS Office Suite Ability to manage a budget and track expenses Ability to organize and communicate effectively Ability to maintain constructive and cooperative working relationships with others Ability to cooperate with fellow employees as a team member

Apply Before Date
For best consideration apply by Apply by June 9, 2022. The position is open until filled.

Contact Information
For technical support, please call OneUSG Connect Support at (877) 251.2644, or by email at oneusgsupport@usg.edu.

Conditions of Employment
Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Savannah State University, as determined by Savannah State University, its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity
Savannah State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Savannah State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Savannah State University, Office of Human Resources at hr@savannahstate.edu. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Office of Human Resources at hr@savannahstate.edu.


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=223100&PostingSeq=1







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