Administrative Safety Coordinator - Big Sur
Guest Services

Job Info

---

GREAT PEOPLE | GREAT BENEFITS | JOIN OUR ALL-STAR TEAM!

Administrative Safety Coordinator - $20.00+/hour

The Big Sur Lodge, managed by Guest Services, is now hiring a Admin Safety Coordinator.

Nestled deep in the mighty redwood forest of Pfeiffer Big Sur State Park, Big Sur Lodge has long been a haven for writers, artists, seekers of beauty, and weary travelers in search of the peace and majesty that the ancient redwoods bestow on body and soul. Pfeiffer Big Sur State Park is often called "mini-Yosemite" for its natural splendors. With the rugged central California Pacific coastline to the west and the dramatic Santa Lucia mountain range to the east, Big Sur Lodge offers a rejuvenating escape from the hectic pace of everyday life.
Join our amazing team at the Big Sur Lodge, which is well known for its exquisite beauty, dramatic vistas, and temperate climates. We work together every day to provide an amazing experience for our guests and team members alike!

This position pays $20.00 - $25.00/hour. We have both Seasonal and Regular opportunities available!

Our team members enjoy amazing benefits such as*:

• Low cost, dorm style housing available for non-local team members/a generous commuting stipend for local team members
  
• Employer provided meals
  
• Free parking
  
• Discounts in our retail shop and restaurant
  
• Discounts on lodging (based on availability)
  
• Complimentary camping opportunities
  
• Health insurance options
  
• 401K savings plan
  
• Paid time off
• Employee discounts at recreational and lodging facilities nationwide
• And more!

*Benefits may vary depending on employment type

We also encourage our team members to take advantage of the property! Whether you enjoy a slow morning walk or prefer a vigorous hike through the numerous footpaths of this breathtaking 1,006-acre state park, you'll be welcomed by some of the most scenic wonders our country has to offer.
Apply today to join our All-star team!

JOB SUMMARY

Answersto and receives directions from the Location Manager or General Manager. The Administrative Coordinator is responsible forsupporting the HR department by maintaining files confidentiality and securely, providing new hire orientations and trainingdocuments. Assist with property monthlysafety inspections and training. Track training compliance , provide feedback and recognition to the team on safetyawareness and keep the program active byproviding weekly tips. In addition, coordinates and assist with property tours for potential events and works front desk operations. At Big Sur Lodge. Provide data to the Executive team as needed .Ensure compliance and property practiceswithin operation are conducted in an accurate and timely manner.

ESSENTIAL FUNCTIONS

• Manages employee files by keeping them current, organized, in compliance with regulations, and maintaining proper confidentiality of the information
• Assists with recruiting and new hire efforts such as scheduling interviews, filing paperwork, and ensuring new hires complete required paperwork, provide property tours, orientation for new hires, and general information on the employee meal program.
• Performs training during new employee orientation; and facilitation of ongoing professional development

SAFETY FUCNTIONS

• Ensure/provide monthly training and manage staff compliance on required training including GSI unit specific requirements and safety.Coordinate a responsible timeline with department managers on ensuring timeliness of training requirements.
  
• Ensure safety checks such as fire extinguishers and sprinklers, hood cleaning etc. are completed and tracked on a timely basis.
  
• Prepare and present ( or ensure completion of) and track safety training such as monthly safety meetings, safety inspections,BBP, driver hazard communication, sharps training, food safety, safety etc.
  
• Perform support todirect supervisor, attend required meetings, prepare agenda and minutes as assigned by leadership team.
  
• Enforce personnel activity in accordance with company policies and procedures as well as state and federal law.
  
  EVENT SUPPORT FUNCTIONS
  

• Room block reservation assistance (ex: individual group reservation needs modification)
  
• Provide guest tours (ex: walk-ins)
  
• Coordinate front desk information with appropriate signage (welcome, shuttles, event locations)
  
• Liaison for event coordination with front desk
  
• Assist Event department and provide guests walking in or calling by phone event request form.
  

FRONT DESK FUNCTIONS

• Manage phone activity including providing general knowledge to callers.
  
• Manage walk-in traffic. Sign in customers as needed.
• Smile and greet customers in a welcoming manner.
  
• Register and assign rooms to guests.
  
• Provide quotes for room rates and up-sell the guest when possible.
  
• Assist in coordinating the Front Desk and the Housekeeping Department.
  
• Responds to guest inquiries.
  
• Resolve guest complaints within scope of authority, otherwise refer the matter to the management.
  
• Acts as administrative support with coordinating office supplies, files, receive and sort mail, travel plans and notes from meetings.
  
• Ensure confidentiality with privy information.
  
• Performs other related duties as directed or required.

SKILL AND KNOWLEDGE REQUIREMENTS

• High School Diploma or equivalent experience required
• Ability to use standard desktop load applications such as Microsoft Office and internet functions
• General knowledge of employment laws, policies, and regulations
• Ability to use database software and human resources computer application systems
• Understanding of confidentiality policies and other regulatory policies
• Clerical Skills including typing, filing, office machine operations, cash register operation, maintenance of records, and the ability to undertake multiple tasks simultaneously.
  
• Ability to handle confidential and sensitive information.
  
• Computer efficiency. Demonstrated talent for interacting with a wide variety of people: ability to effectively organize,and coordinate multiple priorities: ability to learn, and develop new skills: ability to problem solve ability to train others.
• At least 1 year of experience in an administrative position and 1 year of experience in safety, HR or a related field required.Ability to expand certifications as required.
  
• Requires OSHA Certificate-Safety Expert.
  
• Ability to communicate clearly, professionally, and concisely, both orally and in writing .

PHYSICAL AND MENTAL REQUIREMENTS

• Must be able to sit or stand at a desk and use computer and telephone for an entire workday.
• Reading and writing work-related documents in English. English speech recognition and clarity, including the ability to understand the speech of customers and co-workers and the ability to speak clearly so that you can be understood by employees in English. Bilingual is a plus (English/Spanish).
• Excellent interpersonal, administrative, telephone and other communications skills.
• Ability to work independently, use discretion and maintain confidentiality.
• Must be assertive, organized and detail-oriented.
• Physical presence in the office is required daily.
• Lifting, carrying, and pushing up to 15 lbs. regularly, up to 35 lbs. occasionally.

EQUIPMENT USED

Typical office equipment (computers, multi-extension phone system, fax, copiers, scanners, among others).

Guest Services, Inc. is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

This job has expired.