Administrative Coordinator
Veolia North America

Job Info

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Company Description

About Veolia North America

A subsidiary of Veolia Group, Veolia North America (VNA) offers a full spectrum of water, waste and energy management services, including water, and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. VNA helps commercial, industrial, healthcare, higher education, and municipality customers throughout North America. Headquartered in Boston, Mass., Veolia North America has approximately 10,000 employees working at more than 350 locations across the continent. Please visit our website www.veolianorthamerica.com.

Job Description

Pay Rate: $60000 to $70000 Per Year.

BENEFITS

Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental and vision insurance. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.

Position Purpose:

Supports the New York Operations Division with daily and advanced office/administrative work. This position will also partner with all of the Directors, Managers, Supervisors and Human Resources of the New York Division to provide general administrative support to operations with limited oversight. Assists with confidential matters such as legal contracts, invoices, purchase orders, monthly water reports, SCADA reports, mailings, general compliance correspondence, maintenance of office supply inventory, filing and tracking of certificate of liability insurance. Provide event planning support. Assist in organization of files, and also assist in management of fleet. A successful Administrative Coordinator will have a service-minded, positive attitude and prefers to work in a team environment seeking to help meet goals of the group.

Primary Duties/Responsibilities:

• Provide administrative support for the New York division.
• Drafts, updates, composes, and/or prepares correspondence and reports for the New York GM, Directors and Managers.
• Order supplies as required.
• Reviews and prioritizes incoming communications and incoming correspondence.
• Performs scheduling and coordination of office meetings and Service Award celebrations for the New York division.
• Data collection and tracking related to company vehicles and paperwork including fleet vehicles.
• Organization of office functions.
• Daily mail pick-up and distribution.
• Primary contact for NY Vehicles and Liaison between field and Fleet management company. Responsible for ensuring staff has updated registrations, current insurance cards, recalls communicated to supervisors, maintain tracking location of vehicles, and scheduling vehicle inspections and maintenance for local pool vehicles.
• DOT License Management/Administration. Point of contact for tracking of CDL requirements and renewals for the staff. Work closely with frontline supervisors to ensure all drivers are compliant with DOT requirements.
• Support facilities management by contacting contractors when required for general maintenance (i.e. cleaners, snow removal, plumbers, electricians, etc.).
• Travel to the Westchester office to assist Operations team with administrative functions on a weekly basis.
• Other functions as necessary.

Qualifications

Education/Experience/Background:

• High school diploma or equivalent.
• College or Business School preferred.
• 2-5 years job related experience, preferably as an Administrative Assistant.
• Knowledge of utility operations- preferred.
• Bookkeeping and/or accounting experience- preferred.
• File organization, both physical and electronic.

Knowledge/Skills/Abilities:

• Excellent written and oral communication skills.
• Excellent organizational and time management skills.
• Excellent telephone etiquette.
• Excellent PC Skills and Google Suite knowledge.
• Ability to work independently under pressure of deadlines and make decisions using sound judgment and discretion.
• Excellent interpersonal skills with ability to interface effectively with all levels of management in a positive manner.
• Solid decision making and ability to resolve "breaks" in the process, along with the understanding of how and when to elevate these particular issues to their manager.
• Able to travel between West Nyack and New Rochelle location.

Required Certification/Licenses/Training:

• Must be a notary or willing to become a notary within 6 months of hire.

Additional Information

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

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