Administrative Assistant
University of Miami

Job Info

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Current Employees:
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Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The Division of Student Affairs has an exciting opportunity for a temporary Administrative Assistant to work in Coral Gables, FL.

Position Responsibilities:

Financial

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  Workday Expense and Procurement Data Specialist (submit requisitions, change orders, journals, check request, etc.)
  
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  Reconcile all SHS invoices
  
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  Track approval of requisitions, purchase orders, Accounts Payable processing, and payment of invoices
  
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  Contact vendors with any invoice discrepancies or payment issues
  
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  Submit invoices with an approved Purchase Order to UM Accounts Payable
  
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  Order SHS supplies as requested
  
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  Assists Director of Budget and Financial Analyst for the Division of Student Affairs with any financial inquiries pertaining to Pcard purchases or the Student Health Insurance.
  

Human Resources

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  Create/update SHS Financial and Administrative Policies and Procedures as needed
  

Student Health Insurance

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  Review late waiver requests and insurance reinstatements processed by the SHS Secretary and post the financial transaction to Canelink.
  
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  Review and correct health insurance charge and waiver errors in Canelink as needed.
  
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  Assist with all health insurance and waiver issues as needed.
  
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  Review concerns/issues escalated by the Secretary. Collaborate with Business Operations Manager if needed.
  
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  Assist Business Operations Manager with the payments to UnitedHealthcare.
  
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  Serve as a contact for Graduate School regarding Graduate Assistant subsidy and payroll deduction enrollment inquiries.
  
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  Adhere to FERPA and ensure that all student financial records are kept confidential.
  

Student Health Website and Newsletters

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  Content Management System (CMS)
  
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  Update the SHS website content as needed
  
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  Review SHS website content to ensure that all information remains updated
  
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  Create or update SHS newsletters and submit to Student Affairs Communications for approval.
  
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  Update ListServ to send newsletter to students/parents as needed.
  

UM Orientations / Presentations

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  Present with the Manager of Business Operations at UM orientations for incoming students and educate on all of the services available at Student Health Service.
  
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  Answer all student questions and provide contact information for any future inquiries.
  

MINIMUM QUALIFICATIONS:

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  High School Diploma or equivalent.
  
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  Minimum 1 year of relevant work experience. Any relevant education, certifications and/or work experience may be considered.
  

Knowledge, Skills, and Abilities:

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  Knowledge of MS Office Suite
  
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  Knowledge of Health Insurance Administration
  
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  Financial and basic accounting skills
  
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  Analytical organizational administrative skills
  
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  Excellent customer service skills
  
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  Requires high attention to detail
  
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  Ability to prioritize tasks
  
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  Ability to work as a team player
  
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  Ability to maintain a high standard of confidentiality
  

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:
Full time

Employee Type:
Temporary - Charge Back (Fixed Term)

Pay Grade:
52

This job has expired.