Administrative Assistant
Hofstra University

Hempstead, New York

Posted in Education and Training

This job has expired.

Job Info

About Hofstra
Hofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the world who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers. Hofstra University is an equal opportunity employer committed to fostering diversity in its faculty, administrative staff and student body. We especially encourage women, people of color, members of the LGBTQ+ community, veterans and people with disabilities to apply.

Hofstra University's School of Health Professions and Human Services is seeking an Administrative Assistant to work in the Dean's Office. The Administrative Assistant provides support and coordination for the school and ensures the Dean's Office operates effectively and efficiently.

Reporting to the Dean, the Administrative Assistant supports departmental programs and initiatives and works closely with the Dean, Senior Associate Dean, Senior Assistant Dean, and Assistant Dean to help achieve goals and objectives. The Administrative Assistant is expected to forge productive working partnerships with, and provide prompt, efficient services to students, faculty, and administration at the school. This position involves managing communication with all constituents on campus and uses sound judgment to respond to inquiries as they are received to ensure each item or concern is addressed promptly and appropriately.

Responsibilities include, but are not limited to:
* Manages the planning, implementation, and evaluation of events, including reserving venues, coordinating equipment/technology and catering needs, and any other special meeting requirements.
* Plans and assists with faculty assignments for Admissions events, such as Open Houses and Admitted Students Days.
* Manages and documents correspondence with university offices and units to assure compliance with deadlines, such as promotion, tenure, faculty reappointments, curriculum approvals, bulletin updates, class schedules, and academic scheduling.
* Consults with the Dean, Senior Associate Dean, and Assistant Dean to manage annual deadlines for accreditation, faculty appointments, annual reports, etc.
* Communicates with faculty and stakeholders via proxy.
* Manages special projects as assigned by the Dean and Senior Associate Dean.
* Assists in the management of the digitized record keeping system for the Dean's Office.
* Manages multiple tasks, exercises judgment and independent initiative and handles time sensitive matters that require concise problem solving and a high degree of confidentiality.
* Performs other related duties as assigned.

Hours: Monday through Friday from 9:00am - 5:00pm

* Bachelor's degree required.
* Detail-oriented, well-organized, and self-motivated.
* Ability to take initiative, prioritize, manage multiple tasks, and exercise good judgment and discretion with sensitive and confidential information.
* Excellent interpersonal and organizational skills.
* Exceptional typing and computer skills.
* Demonstrated proficiency in Microsoft Word, Excel, and PowerPoint.

Preferred Qualifications:
* Knowledge of Ellucian Banner and Blackboard.

Application Instructions:
For consideration, please send a cover letter with salary requirement and resume to:

Please indicate "Administrative Assistant - Job # 896966-22" in the subject line.

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.

This job has expired.

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