Administrative Assistant
CobbFendley

Job Info

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Since 1980, CobbFendley has been committed to providing innovative engineering and surveying solutions with the goal of bettering communities. Our multi-discipline approach allows for the efficient completion of projects through experienced staff who focus on client communication. We are always seeking talented and qualified professionals to enhance our ability to provide clients with exceptional service.

Are you ready to Join Our Block and advance your career?At CobbFendley, people are our most valued resource. We offer a(n):

• Competitive compensation package with comprehensive benefits including 401(k) Matching and Profit-sharing Contributions; Employee Stock Ownership Plan (ESOP); Health, Vision, and Dental Insurance; Short-Term and Long-Term Disability Insurance; Employer Funded and Voluntary Life Insurance; Tuition Reimbursement; and Continuing Education Programs
• Extended office closure from December 25 through January 1 to relax and enjoy the holidays
• Professional and personal growth through innovative in-house training and collaborative resources
• Community service opportunities through the CobbFendley Cares Committee, focusing on STEM Education, Hunger Relief, and Sustainable Solutions

CobbFendley is seeking an Administrative Assistant in our Miami, Florida office.


QUALIFICATIONS

The successful candidate’s most important qualifications include the following.

• Minimum 2 years office experience, required.
• Ability to handle multi-line phone system.
• Proven self-starter with strong time management skills, ability to multi-task and prioritize, highly organized, strong attention to detail.
• Excellent and accurate communication skills, both verbal and written.
• Interpersonal skills with flexibility to work with a variety of team members to meet aggressive project schedules.
• Proficiency with MS Office products, including Word, Excel, PowerPoint. Ability to learn Smart sheet
• Knowledge of Deltek Vantage software, a plus.
• Knowledge of the Consulting/Engineering industry, a plus.
• Ability to be discreet and professional at all times.
• Motivation to work in a dynamic environment with strict deadlines.
• Desire to collaborate with professionals and clients to increase your industry knowledge and grow in your career.
• Commitment to perform responsibilities consistent with industry standards to achieve department and company goals.
• Interest in developing relationships with clients, partners, and local organizations to remain a trusted resource in the community.
• Manage coordinating meetings, events for all employees in Florida

ESSENTIAL FUNCTIONS

• Provide professional administrative support to multiple departments and employees within the organization.
• Assist with bid packages, timesheets/expense reports in accordance with the scheduled due dates/times, scanning and correspondence.
• Must be able to meet departmental project deadlines, which may include some overtime.
• Filing and document preparation for all departments.
• Maintain office and safety supplies for departments, coordinate calendars, assist with travel arrangements, order meals, schedule meetings and assist with planning for various departments.
• Set up audio-visual equipment for meetings.
• Printing, copying, and binding of materials as needed for all departments.
• Serve as back-up to other department administrative assistants as needed.
• Serve as a back-up to the receptionist and participate in the break and lunch rotation schedule, as well as reception absence coverage as required. Receptionist responsibilities include:
  • Meet and greet guests as they arrive in a professional manner.
  • Answer several phone lines.
  • Manage employee “in and out” spreadsheet.
  • Assist with maintaining/scheduling daily mail, Fed-Ex, and Courier services for office.
  • Assist in the scheduling of conference room use.
  • Maintain professional appearance of front office and conference rooms.
• Work in a collaborative team environment and deliver accurate work product that is error free.
• Adhere to CobbFendley’s safety standards to uphold a safe and efficient environment.
• Maintain a professional attitude and fulfill responsibilities with integrity.

If and when the duties and responsibilities change and develop, the job description will be reviewed and subject to changes of business necessity.



PHYSICAL REQUIREMENTS

• Sitting and/or standing for extended periods of time.
• Mobility within the office including movement between floors and workstations.
• Repeated motions (e.g., typing, reaching, bending, lifting, and carrying).
• Communication with other employees and clients.

ENVIRONMENTAL FACTORS

• Most work is performed in a professional office environment.
• Job site observations factors could include: walking and climbing on uneven surfaces, exposure to outdoor environments and extreme weather (heat and freezing temperatures), noise exposure, driving for extended periods of time, exposure to allergens (e.g., pollen, dust, cedar, sumac, poison ivy), exposure to construction and traffic work zones, possible hand and power tool use, and extended periods of Personal Protective Equipment use.
• Extended use of electronic devices (e.g., computers, printers, copiers, scanners, plotters, and telephones).
• Use of cutting tools and equipment (e.g., plotting equipment, rotary paper cutter).

EXPECTED HOURS OF WORK

• This is a full-time position. Standard business hours of work are Monday through Friday, 7:30 AM to 4:30 PM CST.

EQUAL EMPLOYMENT OPPORTUNITY

At CobbFendley, we are an equal opportunity employer, interested in qualified candidates with the requisite employment authorization eligibility to work in the United States. All candidates are considered regardless of race, color, religion, age, sex, national origin, disability or veteran status, genetics, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

• EEO is the Law (English)
• EEO is the Law (Spanish)
• EEO is the Law - Poster Supplement

MISCELLANEOUS

• Pre-Employment Screenings.All offers of employment at CobbFendley are contingent upon the prospective employee passing a drug screening, physical exam (if applicable), and various background verifications (including but not limited to 10-year history of the county, state, federal, and a 5-year history of motor vehicle records).
• Work Authorization + Sponsorship.Cobb, Fendley & Associates, Inc. participates in E-Verify. E-Verify is an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). The E-Verify system uses federal databases to rapidly validate individual identities and work eligibility from the information gathered in the Form I-9. CobbFendley will not sponsor applications of work visas. We understand that this could affect your decision to apply with these conditions in mind.
• External Recruiting Agencies.CobbFendley does not and will not accept unsolicited resumes under any circumstances from independent recruiters, recruiting agencies, or similar entities. Recruiting activity on behalf of a candidate does NOT constitute CobbFendley's acceptance of terms and conditions without prior contractual agreements signed by authorized CobbFendley personnel. Unsolicited resumes through any channels including cold calling, emails, applications, social media messaging, etc., will not be reviewed.

This job has expired.