Administrative Assistant 2 (Dedman College Psychology)
Southern Methodist University Inc

Job Info

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Description

Hourly Range:

$20.05-$20.31 per hour

About SMU

SMU's more than 12,000 diverse, high-achieving students come from all 50 states and 90 countries to take advantage of the University's small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools.

Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities - from teaching, learning and research to creativity, performance and athletic endeavor.

About the Position:

The Administrative Assistant is a highly visible front office position that is responsible for providing administrative support for the Department of Psychology, including greeting visitors to the department and Psychology Clinic, assisting the Chair, Director of Graduate Studies, and Director Undergraduate Studies, and the smooth running of the undergraduate and graduate program.

Essential Functions:

• Provide department wide assistance, including answer phone, make bank deposits, assist with building maintenance requests, issues keys. Greet visitors, assist with inventory of computers and equipment, assist with IT tickets for services, maintain copiers, assist with permission requests to servers, Box. Pick up and distribute mail. Provide assistance for events (graduate student recruiting and graduation). Assist with monthly supply orders and room scheduling.
• Provide support for the Chair, Directors of Graduate Studies & Undergraduate Studies, including assisting with graduate program issues, job search (acknowledgement emails, uploaded to Box), provide help on an as-need basis, take minutes at faculty meetings, create department newsletter, post news on department's blog and update department's website.
• Provide support for faculty including, assisting in sending email announcements, scheduling meetings and rooms, grade change requests, payment requests and proctor make-up exam days and individual faculty make-up tests.
• Provide support for undergraduate and graduate students including, assisting with employment/background check forms, permissions to enroll in classes, prepare for graduation and process thesis, dissertation reports and other student records.
• Provide support for the Psychology Clinic including answer phone calls for the clinic, greet clients on their arrival, provide paid invoices if requested, record and process payments to clinic, schedule new clients on the waitlist and deposit funds to bank.

Qualifications

Education and Experience:

A high school diploma or equivalent is required. Bachelor's degree is preferred.

A minimum for three years of work experience providing administrative experience is required, preferably in an office environment. Work experience in higher education is preferred.

Knowledge, Skills and Abilities:

Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills.

Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.

Candidate must have a strong commitment to confidentiality and professionalism, as the person in this role will be called on to handle confidential information with discretion. An understanding of how universities are structured and operate is preferred.

Candidate must demonstrate proficiency in MS Word, MS Excel, and strong grammar and spelling skills. A working knowledge of MS Outlook is essential. A working knowledge of and/or experience with Sitecore and Peoplesoft is preferred.

Physical and Environmental Demands:

• Sit for long periods of time
• Bend, squat, stand, kneel
• Reach above shoulders
• Handle objects (dexterity)
• Carry/lift 25 lbs.

Deadline to Apply:

Priority consideration may be given to submissions received by: June 10, 2022

This position is open until filled.

EEO Statement:

SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu.

Benefits:

SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.

The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

This job has expired.