Accounting/administrative Assistant
Greenman-Pedersen Inc

Job Info

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GPI offers excellent benefits, including a 401(k) plan, ESOP, medical/dental/vision plans, paid time off, and more. GPI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or protected veteran status. M/F/D/V

Notice To Third-Party Agencies

GPI does not accept unsolicited resumes from recruiters and/or agencies. Any staffing/employment agency, person, or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of GPI and has the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity.

GPI will not pay a placement fee unless the agency or recruiter has a signed contract with GPI's Corporate Human Resources department in advance of submitting a candidate for consideration. Staffing/employment agencies must submit applicants to the designated GPI recruiter to be eligible for a placement fee. Verbal and written approvals will not be considered a valid contract for service.

Work Authorization

In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one that is subject to U.S. law). Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry-level positions. GPI participates in E-Verify. Know your Right to Work.
Job Description

GPI seeks a full-time Accounting/Administrative Assistant to join our Administrative Department in our Mechanicsburg, PA office. Our team members are collaborative, detail-oriented, and enjoy being challenged. We are looking for a responsible Administrative Assistant to perform various administrative and clerical tasks.

The duties of the Administrative Assistant include but are not limited to providing support to our employees, assisting with daily office needs, and performing various accounting and data entry tasks where needed. The candidate should be able to work independently, multi-task, be well organized, and enjoy being a part of a team. Candidates must have excellent communication skills and work well in a fast-paced, team environment.

Do you value a company that puts employee satisfaction and diversity at the forefront of who they are? If so, GPI wants you!

GPI is a multi-discipline engineering firm providing planning, design, and construction services for transportation infrastructure and building system projects throughout the United States for over 50 years. Ranked in the Top 100 Firms by Engineering News Record, GPI is a forward-thinking, innovative firm with a culture committed to excellence and fosters staff empowerment. For more information, visit: www.gpinet.com

Responsibilities:

• Answer phones; greet visitors
• Handle mail, UPS/FedEx, Courier Services
• Keep inventory of office and kitchen supplies
• Make arrangements for internal/external meetings, including catering
• Supporting all departments by performing a variety of other administrative duties and special projects as assigned

Qualifications:

• Associate degree in business administration or a related field or equivalent combination of education and experience is required
• 3+ years of office experience is preferred
• Proficiency in MS Office (MS Word, MS Excel, MS Outlook, and MS Teams specifically)
• Strong written and verbal communication skills
• Superior organizational skills and attention to detail
• Ability to meet deadlines, prioritize tasks, and work well under pressure
• Billing / Payable experience is a plus
• Working knowledge of Deltek Vantagepoint is a plus

Requirements

MINIMUM REQUIREMENTS:

• Maintain a valid driver's license with a clean motor vehicle report (MVR) for final consideration
• Read, write, and understand plans and directions given in the English language
• Basic computer skills with the ability to create and edit Microsoft Word and Excel documents, create Outlook emails and utilize SharePoint and Microsoft Teams to communicate with other team members

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