Academic Administrator/Grants Coordinator
Wellesley College

Job Info

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At Wellesley, our mission is to deliver an outstanding liberal arts education
to women who will make a difference in the world. Our collaborative
community, comprising faculty, students, staff, and alumnae, is guided by
our shared values. We champion intellectual discovery and excellence,
uphold gender equality as foundational to progress, affirm diversity as
crucial to educational excellence, value connection and community, empower
individuals for social change, and commit to integrity and academic freedom
in our pursuit of knowledge. Join us in this transformative journey!

When applying for the position, please ensure a thorough review of the job
details. If you are an internal employee, kindly utilize the internal portal on
Workday for your application. Prepare a comprehensive resume/cv and cover
letter for upload. Acceptable formats for these documents are either PDF
(.pdf) or Word (.doc).

Job Posting Title
Academic Administrator/Grants Coordinator

Job Description Summary
Admin Non-Exempt

Job Description
Job Summary:
The Academic Administrator provides administrative and operational support for the Computer Science Department, Engineering and Media Arts & Sciences. The administrator supports the chairperson of Computer Science, Engineering Director and Media Arts & Sciences Co-Director and the teaching needs of the departmental faculty members and student inquiries. Specific responsibilities include managing the budget and accounts payable; overseeing faculty grants and student expenditures, supervising work-study students; coordinating the hiring process for new faculty; planning, publicizing and overseeing department events; preparing materials for department meetings, taking meeting minutes, assist with curriculum planning and course scheduling. Provides administrative support to the research assistants and students in the HCI laboratory. Also provides support for special projects, including (but not limited to) Computer Science fall and spring poster sessions, Grace Hopper Conference and Summer Research.

Schedule: 35 hours per week, 10 months.

Primary Position Responsibilities:

• Provides operational support for faculty and staff in these areas and provides continuity during transitions of department chairs.
• Budget and fiscal management; responsible for processing all budgetary transactions in a timely manner, reconciling the budget, and providing analysis of spending within the budget. Administers endowed funds and grants that support teaching and research programs.
• In consultation with the chair and co-director, prepares curriculum and staffing documentation and maintains student records.
• Responsible for arranging logistics for meetings and special events.
• Managing the day to day responsibilities of the office; answering telephone and email inquiries, sending communications via email, calendar management and space reservations, ordering and maintaining stock of office supplies.
• Assumes additional responsibilities and special projects as necessary

Supervisor Responsibilities:

• Work study students.

Education Required:

• Bachelor's degree preferred

Experience Required:

• 3+ years of administrative experience in higher education or business.

Skills and Abilities Required:

• Strong computer skills and thorough knowledge of MS Office (Word, Excel, Power Point, etc) and Google applications (calendar, documents, etc).
• Ability to multi-task and work closely with a colleague on a daily basis.
• Excellent interpersonal and written communication skills required, prior accounting experience desirable.
• Must be able to work effectively in a culturally diverse environment.
• Office Management skills and attention to detail
• Ability to work independently and to seek out answers from others at the college.

Worker Sub-Type
Administrative

Time Type
Full time

EEO Statement
At Wellesley, we embrace and honor difference and diversity. We believe the best ideas-the best solutions-draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.

Wellesley College is an Equal Opportunity Employer, committed to the diversity of the college community and the curriculum . Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.

This job has expired.